Administration Officer

5 days ago

Herston, Australia QIMR Berghofer Medical Research Institute Full time

Join a small, supportive team providing essential admin support
- Full-time, permanent roles based at Herston
- Attractive salary packaging & superannuation options

**About QIMR Berghofer**:
QIMR Berghofer is a world-leading translational medical research institute focused on improving health by developing new diagnostics, better treatments and prevention strategies, specifically in the areas of Cancer, Infection and Inflammation, Brain and Mental Health, and Population Health. Based in Herston, Brisbane and working in close collaboration with clinicians and other research institutes, QIMR Berghofer is home to more than 600 scientists, students and non-research staff.

The Administration team provides professional administrative support across the entire organisation, including research and professional groups within QIMR Berghofer. We’re a small, friendly team who value reliability, collaboration and attention to detail.

**Role Purpose / Responsibilities**:
We are seeking a motivated and reliable Administration Officer to join our small team. This is a varied role that would suit someone who enjoys helping others, problem solving and keeping things running smoothly behind the scenes.

The role includes a mix of day-to-day admin tasks, coordinating bookings and events, and assisting staff across the Institute. You’ll be working with a wide range of people, so strong communication skills and a can-do attitude are essential.

**Key Responsibilities**:

- Provide general admin support, including data entry, word processing, ordering stationery, arranging couriers, and reconciling CabCharge e-tickets and parking vouchers.
- Sort and deliver incoming mail and prepare outgoing mail.
- Help coordinate internal events such as trade displays and seminars.
- Liaise with suppliers, staff and visitors.
- Assist the Accounts Payable team with invoice entry.
- Keep team procedures up to date.
- Provide cover for reception during breaks and staff absences.

**About you**:

- Experience in an administration and/or a corporate reception role.
- Confidence using Microsoft Office, Adobe Acrobat and the ability to quickly learn new systems.
- Reliability and strong organisational skills with high attention to detail.
- A friendly, professional attitude and ability to work well within a team.
- Adaptability and confidence managing changing priorities.
- A current open C-class driver’s licence for Queensland.

Salary range is $57,715 to $70,023 per annum, plus super and generous salary packaging. This is a full-time, permanent appointment.

**Closing Date**: 3 August 2025

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

**What we offer**:

- Salary Packaging
- State of the art facilities
- Stimulating work setting focused on cutting-edge medical research
- Supportive and collaborative team environment
- Parental Leave provisions

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