Pems Training Manager

Business Enabling Services Group / Ministerial & Parliamentary Services Division / COMCAR and Programs Branch
- APS 6 ($90,802 - $110,821) | Ongoing | Full-time & Part-time
- Canberra, ACT

**ABOUT THE TEAM**

**Ministerial and Parliamentary Services (MaPS)**

MaPS provides parliamentarians, their staff, and others as required by the Australian Government with a range of facilities and services to assist them in undertaking their duties.

These services include:

- providing advice and support to clients and stakeholders.
- paying accounts relating to work expenses, allowances and entitlements.
- managing and maintaining the Members of Parliament (Staff) Act 1984 (MOP(S) Act) employment framework.
- providing client and event transport (car-with-driver) and associated ground transport services to eligible recipients.
- managing Commonwealth Parliament Offices and the ministerial wing of Parliament House.
- managing the Australian Political Exchange Program and the Australian Political Parties for Democracy Program.
- providing property and office facilities management.

The Branch is the central point of contact for the PEMS Project.

Our team is responsible for:

- supporting Members of Parliament and their staff (external users) to effectively use PEMS through a blended learning approach
- supporting MaPS and the Independent Parliamentary Expenses Authority (IPEA) (internal users) to use PEMS, and
- providing quality support to all PEMS users requiring assistance with technical issues or enquiries.

**ABOUT TH**
**E**
**OPPORTUNITY**

COMCAR and Programs Branch is seeking expressions of interest from staff interested in joining the Parliamentary Expense Management System (PEMS) Support Cell, providing training and program management.

We are seeking a team member that can provide administrative support to the PEMS Support Cell, including:

- provide PEMS training (in person and/or virtually) to PEMS users
- collaborate with stakeholders to coordinate a range of activities supporting the success of PEMS
- develop communications for stakeholders to collaborate with MaPS and IPEA business areas and our service providers to resolve issues
- assist with creating systems and processes to deliver PEMS governance activities, and
- assist with the management of the broader PEMS program.

The PEMS Support Cell plays an important role in the delivery of key work, supporting the Director to ensure quality, timely and accurate results.

In this role you will:

- develop a range of training materials for the PEMS system
- provide PEMS training (in person and/or virtually) to PEMS users
- prepare high quality written reports, briefs, advice and fit for purpose recommendations
- assist with managing engagement with key internal and external stakeholders and represent MaPS in discussions and negotiations with stakeholders and service providers, and
- help to identify future opportunities and provide responsive business aligned solutions and advice that deliver sustainable, efficient and effective services.

Duties include:

- learn about PEMS and how to use and support the system
- teach users about PEMS and how to use the system
- assist with ensuring effective program support of PEMS across MaPS, IPEA and the Service Delivery Office
- draft training and communication materials
- work with limited supervision on program initiatives
- transferring skills of both technical and business knowledge
- engage with key internal and external stakeholders and service providers to build effective relationships that collaboratively deliver system improvements, and
- foster a positive work culture and inspire staff to achieve quality outputs and outcomes.

**DETAILED VACANCY INFORMATION**

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

**ELIGIBILITY ADVICE & CANDIDATE NOTES**
- Under section 22(8) of the _Public Service Act 1999_, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
- Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.

**CONTACT INFORMATION**
- For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.

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