Executive Assistant/administration Officer

**Job no**:0037836
**Location**:Parkville
**Role type**:Full-time/Part-time; Continuing
**Faculty**:Medicine, Dentistry and Health Sciences
**Department/School**:Melbourne School of Health Sciences
**Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super
- Provide comprehensive administrative and executive support to the Head of Department and departmental operations.
- Dynamic role supporting diverse tasks across multiple health disciplines.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**

The Executive/Administration Officer will support the Head of Department in the School of Health Sciences, contributing to the education of future health professionals and advancing Nursing and Allied Health. The role involves high-quality support across various tasks, including HR, finance, office administration, events, communications, travel, and OH&S. Reporting to the School Operations Manager and working closely with the Department Head, the appointee will ensure smooth departmental operations and provide executive support for committees and strategic initiatives.

This particular appointment will be supporting the Department of Optometry and Vision Sciences.

Your responsibilities will include:

- Provide high level administrative support to Department and School staff, and Executive Assistant support to the Head of Department, including diary management.
- Work collaboratively with other professional and academic staff to deliver integrated and aligned administration service across the School, and provide a responsive service for enquiries from staff, visitors and students, building strong and effective relationships with internal and external staff and colleagues to ensure the efficient delivery of administrative services in a tactful and diplomatic manner while maintaining confidentiality.
- Work closely with the Head of Department to support projects and coordinate activities related to strategic initiatives for the MSHS Strategy
- Create and maintain casual staff contracts and guest/visitor/honorary agreements, monitor end dates for fixed term and causal contracts, maintain Departmental staffing lists and assist with logistics of recruitment, onboarding/welcome, and offboarding of Departmental staff

**Who We Are Looking For**
You will have excellent time management and organisational skills, demonstrated experience in coordinating workflow, prioritising tasks, and meeting deadlines. You will possess strong problem-solving abilities, work both independently and collaboratively, and have exceptional written and verbal communication skills. The ability to work with tact, diplomacy, and maintain confidentiality is essential.

You will also have:

- Excellent time management and organisational skills, including demonstrated experience in co-ordinating workflow, prioritising tasks, meeting deadlines and effectively balancing competing demands.
- High level interpersonal skills, including a demonstrated ability to interact positively and work co-operatively in a multi-disciplinary team environment and liaise with people from diverse backgrounds.
- High level of computer skills including extensive experience using an electronic diary management system, good working knowledge of the Microsoft Office suite, (including SharePoint and Microsoft forms)

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Melbourne School of Health Sciences**

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
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**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
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