Scheduling and Administration Officer

23 hours ago

Perth, Australia HelpingMinds Full time

**Scheduling and Administration Officer - Fixed Term**:
**Locations : Perth**

**Employment Type : Fixed Term, Part-Time**
- September 19, 2025
- **Remuneration**: $37.41 - $39.24 per hour (depending on experience)
- **Employment Type**: Fixed Term Part-time (20 hours a week). Contract ending 30 June 2026, with the possibility to extend.

**HelpingMinds**

HelpingMinds is a highly regarded carer support and mental health services organisation that’s been making a difference for nearly 50 years. Each year, our compassionate team supports more than 10,000 people across WA to feel heard, supported, and empowered. We are a value-driven organisation that encompasses the values of Hope, Collaboration, Trust, Integrity, and Respect to provide quality service. We welcome your individuality, your ideas, your passion, and your drive. Our people focused culture and flexible approach will help you to succeed both professionally and personally.

**The position**
- Key Responsibilities (not limited to):_
- Answering and directing phone calls to relevant team members.
- Scheduling meetings and client appointments
- Program planning and Event bookings
- General administrative tasks to support operations in the team and organisation

For more information please

**About You**

This is an opportunity for an experienced Scheduling & Administration Officer with a genuine interest in working collaboratively to ensure effective team goals and client outcomes are met.
- You have demonstrated experience in rostering/scheduling.
- You have excellent attention to detail. Creating and maintaining documentation and spreadsheets
- You are able to multi-task and thrive in a dynamic working environment

And finally, you’re someone who’s passionate about making a difference and working in the NFP sector.
- Minimum qualifications:_
- Proof of Australian Working Rights
- Current Driver’s License & a reliable vehicle
- Cert IV in Business or Administration
- National Police Clearance (within 6 months)
- Working with Children Card

**The perks**
- Generous tax-free salary packaging benefits where you can package up to $15,900 per annum
- Generous leave entitlements
5 weeks annual leave per year (pro rata), increasing to 6 weeks (pro rata) once reaching 3 years of continuous service
- 2 wellness days per year, increasing to 3 days once reaching 3 years of continuous service
- Generous superannuation
The employer superannuation contribution will commence at 1% above the superannuation guarantee rate. Contributions increase progressively based on the length of employment and in accordance with the HelpingMinds Staff Agreement.
- Professional development and support around additional training
- Access to Employee Assistance Program
- The opportunity to have a real impact with the work you do

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