Band 4 Executive Officer

2 days ago

Hobart, Australia HAYS Full time

Band 4 Executive Officer role based in Hobart - State Government

**Your new company**

Based in the Hobart CBD, this position sits within a division of the Department of Justice. This is a 6-8 week temp role to cover staff leave with the possibility of an extension.

**Your new role**
- Provision of comprehensive administrative and executive support functions. Manage the coordination of requests for legal advice, research of files and other material.
- Provide a high level of client service. Liaise and communicate effectively with senior government officers, statutory office holders, Ministerial Offices, external organisations and the general public, and undertake associated confidential duties.
- Provide comprehensive executive support including high quality document production, travel and function arrangements, co-ordination of meetings and conferences, and telephone screening.
- Manage the work schedule including preparation of files and background material, manage appointment diary including organising seminars and/or conferences, travel and other related items.
- Act as the first point of contact and exercise initiative in undertaking high level liaison and dealing with enquiries in the absence of the Minister by referring them to appropriate officers.

**What you'll need to succeed**
- Extensive experience in performing high level administrative tasks and well-developed organisational, research and office management skills.
- Demonstrated knowledge and understanding of State Government and Ministerial offices.
- Experience in exercising initiative, judgement, discretion, confidentiality, problem-solving and decision-making skills at this level of responsibility to work within a senior legal environment together with high level organisation skills and self-motivation with the ability to work individually without direct supervision.
- Highly developed interpersonal and communication skills together with the experience to communicate clearly with diplomacy at all levels, obtain cooperation and assistance in the handling of confidential matters, and work as an effective member of a small team.
- High level skills in client service together with the experience to coordinate information flow to and from the office, including the ability to review and develop procedures and guidelines.

**What you'll get in return**

You will receive an attractive hourly rate and the opportunity to work semi-autonomously in a small team conducting vital work in the community in the areas of justice.

**What you need to do now**

**LHS 297508**#2778616

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