Executive Support Officer

The Team
The Office of the Executive Director Operations leads strategic and operational oversight across Ambulance Tasmania, ensuring high-quality, safe, and accessible pre-hospital care for all Tasmanians. The team plays a pivotal role in coordinating statewide health service delivery, performance monitoring, and continuous improvement across our health system.

This role is located at Ambulance Tasmania State Headquarters in Cambridge.

The Role:
The Executive Support Officer provides high-level executive support to the Executive Director of Operations. Key responsibilities include managing the day-to-day administration of the Executive Director of Operations' office, coordinating complex documentation such as Department Minutes, Ministerial Briefs, and Question Time Briefs, and maintaining efficient communication systems to ensure timely flow of information across Ambulance Tasmania Operation Units, the Department of Health, and other key stakeholders.

The Executive Support Officer will be responsible for coordinating meetings, conferences, providing secretariat support to governance committees, managing confidential records and correspondence, and delivering accurate and timely administrative research and reporting as needed.

This role demands a high degree of professionalism, initiative, attention to detail, and the ability to manage competing priorities in a fast-paced, sensitive environment.

You will need:

• Demonstrated ability to provide high level administrative and exercise initiative, judgement and discretion within a senior management environment particularly in regards to confidentiality and political and sensitive matters.
• Demonstrated knowledge, experience and skills in financial and budget management, including the effective use of financial systems and relevant technology.
• Skills and experience in project management and research support services, with the ability to interpret and analyse information.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:
Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.

• notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary:
$81,915 to $94,263 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:
You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Eligibility:
Applicants should note the following criteria are desirable:

• Current Driver's Licence

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• Executive Support Officer Band 4 (word)

Application Guide:

• Department of Health - Applicant Guide (word)

How to apply:
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Charles Wendell-Smith

Position: Acting Executive Director Operations

Phone number:

Email address:

What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.