Executive Support Administrator

1 week ago

Brisbane, Australia Sharp & Carter Full time

Ongoing development & learning opportunities
- Located in Brisbane CBD | Flexible & hybrid working model
- Modern & new office | Permanent full-time opportunity

Sharp & Carter has an uncommon approach to recruitment. We’re a life-centric company that believes culture is everything.Through this unique people-first focus, we take a long-term view of recruitment, going beyond the duty of care to ensure a more holistic outcome for everyone.We believe that a culture built on trust, humility, care and generosity helps retain and grow our own people, so they can retain and grow the relationships they have with their customers.

**culture of uncommon care.**

Sharp & Carter Brisbane are seeking the talents of a motivated administration professional to commence as our Executive Support Administrator & QLD Office Manager. This dynamic and varied role allows you to be the team’s primary point of contact for all administrative tasks while ensuring efficiency and productivity.

**Key Responsibilities**

As the Executive Support Administrator, your key focus will be to provide best practice administrative support to team while fostering positivity and a can-do attitude across individual business units as well as the S&C business as a whole.

Your key duties and responsibilities will include, however are not limited to:

- Document management including preparation and formatting of proposals and tenders for client submission;
- Diary management support including scheduling and coordinating meetings and interviews and managing meeting room schedules;
- Recruitment administration support including conducting of VEVO (Visa Entitlement Verification Online), police and qualification checks;
- Supporting expense management and supporting with internal and external travel bookings;
- Initial point of contact for office visitors for meetings and taking general office calls and reception management;
- Supporting office staff members for office issue resolution (including IT related issues and support);
- Managing of all office supplies (stationery, marketing materials, standard forms, kitchen grocery, cleaning, business cards);
- Managing all building maintenance issues by alerting building management or the landlord (power/lights, lifts, plumbing, cleaning, toilets, security, etc.);
- Ad hoc administration support for the national and state support functions.

**Skills & Experience**

In addition, you will also:

- Ability to act with initiative, to meet and exceed internal/external stakeholder needs;
- Ability to gain the confidence and trust of others through honesty, integrity, and authenticity, and be seen as reliable, positive, and dependable;
- Strong attention to detail;
- Organised approach to thinking and acting;
- Ability to build and maintain effective working relationships to support teamwork across the business and maintain credibility with all internal/external stakeholders;
- Demonstrated ability to multi-task and be adaptable and flexible in a fast-paced environment.

**How to Apply**

For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.

Antonia Teale

0491 257 346

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