
Executive Support Officer
2 weeks ago
The position requires sound executive administration capabilities, skill, and experience.
**This role will**:
- Provide confidential executive administrative and business support to the Deputy Director-General, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions, organising meetings and other events that may require preparation of agendas, set up of technical equipment and recording of minutes.
- Assist with identifying, developing and implementing executive support procedures and systems to accommodate the demanding environment and ensure the efficient scheduling of the Deputy Director-General's commitments, correspondence, appointments and overall office management.
- Coordinate and the flow of correspondence and signing in and out of the Office of the Deputy Director-General's office including 'bring-ups' and tracking to ensure deadlines are met.
- Identify emerging issues and trends within Community Services which may impact the office, clients, the community and/or the department and escalate concerns to the Principal Executive Officer or Manager Business Services as appropriate.
- Consult and negotiate with executive management and senior officers from other agencies, private or community organisations to resolve any matters as requested by the Deputy Director-General or Principal Executive Officer while maintaining effective working relationships.
- Organise travel arrangements including the planning of itineraries, travel bookings, accommodation and preparation of expense claims.
- Monitor and screen incoming telephone calls to the Office of the Deputy Director-General and assist with or redirect enquiries where appropriate.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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