AD AO4 Executive Assistant

2 days ago

Brisbane, Queensland, Australia Randstad - Business Support Full time

Randstad is currently assisting a QLD Government Department who are seeking an experienced Executive Assistant to join their team for a period of 6 months initially.

Position Purpose

The Executive Assistant provides high-level, confidential administrative and executive support to a senior leader or team. This role is responsible for managing a demanding and complex workload in a fast-paced environment, ensuring the efficient and effective operation of the executive office.

Key Responsibilities
  • Complex Diary and Correspondence Management: Proactively manage the executive's diary, including scheduling meetings, organizing travel, and screening all incoming calls and correspondence.
  • Administrative Support: Prepare high-quality documentation, including reports, briefings, presentations, and minutes for meetings.
  • Stakeholder Engagement: Act as the primary point of contact and build strong, professional relationships with a wide range of internal and external stakeholders.
  • Project and Task Coordination: Coordinate and track projects, manage competing priorities, and ensure that all deadlines are met.
  • Information and Records Management: Maintain confidential records and information in compliance with government policies and procedures.
Essential Selection Criteria
  • Proven Executive Support Experience: Demonstrated experience in providing confidential and high-level administrative support to a senior executive within a large, complex organization, preferably in the public sector.
  • Exceptional Organizational Skills: Proven ability to multitask, prioritize, and manage a heavy workload with a high degree of autonomy and attention to detail.
  • Advanced Communication and Interpersonal Skills: Excellent written and verbal communication skills, with the ability to build rapport and influence outcomes with diverse stakeholders.
  • Problem-Solving and Initiative: A proactive and solutions-focused mindset with the ability to anticipate needs and resolve issues effectively under pressure.
  • Technical Proficiency: Advanced proficiency with the Microsoft Office Suite and experience with relevant government systems and databases.

Benefits of choosing Randstad

We value our contractors. So in addition to benefits from your new employer, we also offer you,

  • Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more.
  • A free Employee Assistance Program offers you and your family support
  • Access to your payslips at the click of a button via our MyRandstad App
  • We offer three pay runs a week Plus more

What now

Are you ready to take the next step in your career? If you meet the essential criteria and have the required experience send your resume now.

If you have any questions or perhaps your resume isn't up to date with your current role email

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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