Executive Administrator

**Executive Administrator**

**Rheinmetall Defence Australia Pty Ltd in Brisbane**
- Rheinmetall
- /
- **Executive Administrator**
- Ref.Nr.:

- **AU01863**
-:
- Contract Type:

- **Permanent Full-Time**

WHAT WE ARE LOOKING FOR

**About the Team**

At the Military Vehicle Centre of Excellence (MILVEHCOE) in Redbank, you will become a key member of our dynamic Human Resources team. Comprising 35 multi-disciplinary professionals, our team thrives on collaboration and excellence. You will primarily support the HR Executive and their direct leaders in executing operational duties and project deliverables.

**About the Role**

Are you organised, proactive, and ready to make a real impact? We are searching for a dedicated and experienced Executive Administrator to provide essential support to our HR Executive Leader and their team. This critical role requires exceptional organisational skills, proactive communication, and a results-oriented approach. If you have a sense of urgency and a passion for providing high-level support in a dynamic environment, we want to hear from you

As an **Executive** **Administrator**, you will:

- Manage and prioritize all relevant HR ELT/LT meetings with stakeholders both locally and internationally;
- Prepare and maintain PowerPoint and Excel templates for various reports and presentations;
- Support with maintaining workforce-planning data with accuracy for monthly and quarterly reporting;
- Provide administrative assistance, including calendar management, travel arrangements and expenses processing;
- Raise and monitor Purchase Requisitions and liaise with Procurement for purchase orders;
- Track daily tasks and delegated items across the team, reporting status updates when required, to the Executive;
- Assist in the delivery of various department-wide project rollouts, following up and ensuring deadlines are met and progress is tracked;
- Act as a central point of contact for internal and external stakeholders with regards to HR, ensuring clear and timely communication; and
- Enhance the overall experience when dealing with HR in all interactions with internal stakeholders.

WHAT QUALIFICATIONS YOU SHOULD HAVE

**What are we looking for?**

We seek applicants who exemplify our Company’s values of **Safety, Partnering, Openness, Respect and Trust (SPORT)**. Our workplace thrives on mutual respect, open communication and reliability.
- Proven experience as an Executive Administrator or in a similar role, preferably supporting senior executives;
- Exceptional organisational and time management skills, with a keen attention to detail;
- A proactive, collaborative approach, capable of working independently with mínimal supervision;
- The ability to manage both day to day operational activities and big picture thinking;
- Strong emotional intelligence and the ability to handle sensitive data;
- A can-do attitude, self-motivation and the ability to work both autonomously and as part of team;
- Strong written and verbal communication skills, capable of interacting with stakeholders at all levels;
- Extensive experience with the MS Office Suite, particularly advanced Excel and PowerPoint; and
- Eligibility to obtain an Australian Government Security Clearance (Australian Citizenship required).

WHAT WE OFFER YOU
- Long weekends every second week with a 9 day fortnight;
- Attractive remuneration packages with salary sacrificing and novated leases;
- Access to exclusive employee discounts with over 500 retailers to support cost of living;
- Individualised Flexible Working Arrangements;
- Market leading parental leave and loyalty leave accrual for every year of service;
- On-site subsidised café with themed days and multiple dietary options;
- Extensive Employee Assistance Program to support you and your family with overall health and wellbeing;
- Genuine career development and progression opportunities;
- Generous internal incentive and referral program;
- Work as part of a team with real purpose in what we do; and
- We are proud to be an Endorsed Employer for All Women with WORK180.

CONTACT INFORMATION

RDA Talent Acquisition Team

LI-DW1

**Applications will close 28**th** September 2024.