Administrative Officer

2 weeks ago

Toowoomba, Australia Education Full time

**About Us**:
Toowoomba West Special School is a state school catering to years Prep through to Year 6.
Our primary focus is to develop independence within our students. We teach to the Australian Curriculum.
We place great emphasis on social skills and communication development and endeavour to provide programs to enhance and develop these and other important skills.
Each student's program is developed in collaboration with parents/carers. Underlying this is the need for activities to be age appropriate, meaningful and taught in context. The utilisation of technology enhances outcomes for our students and we continually aim to expand and enhance the provision and effective use of appropriate technology within our school.

**About the Role**:
Responsibilities include, but not limited to;
- Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
- Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
- Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
- Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.

Please refer to the attached role description for any mandatory requirements for this position.

**How to apply**:

- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 1-pg written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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