Program Coordinator

7 days ago

Melbourne City Centre, Australia HAYS Full time

Excellent opportunity for a Program Coordinator to work within Vic State Government

**Your new company**

Your new company is a prominent Victorian State Government organization, responsible for the delivery of emergency services to government.

**Your new role**

The key deliverables of the Program Co-Ordinator are:

- Working alongside with stakeholders/vendors
- Working on several projects supporting 3-4 PM's ensuring fortnightly/monthly reports are completed, budgets/Actuals are meet within milestones.
- Providing support with running and coordinating workshops
- Working with clients to ensure projects are delivered on time
- Keeping track of invoicing/forecasting /budgeting in order of project completions
- Scheduling meetings with vendors /stakeholders
- Scheduling resources - referencing SOW
- Maintenance of RAID register
- Managed & Engaged with IT team/engineers /solution Architects in order of projects status updates were meet within milestones.
- Ensuring timesheets are submitted on time
- Attending meetings, recording of minutes and follow up on action items completion
- Experience using PPM Tool (financials)
- EOM invoicing follow-up and documentation
- Review and maintain proposed Project variations

**What you'll need to succeed**
- Conduct planning and development activities and coordinate the implementation and delivery of projects. Utilise appropriate control tools and mechanisms to ensure project outcomes are achieved.
- Coordinate program activity to ensure compliance to project guidelines and monitor and provide regular reports on project progress.
- Develop and maintain document control and reporting procedures for senior management and project teams in relation to reporting, plans, budgets, and risks.
- Develop specifications, standards and policy related to projects.
- Liaise with senior management and other key stakeholders as appropriate (both internal and external) on policy and program development and implementation issues associated with the project and initiatives
- Actively identify emerging pressures and possible issues and initiate risk management. Coordinate the resolution of any such matters in consultation with senior management and project managers.
- Develop and deliver educational and promotional materials and activities to promote the program and its implementation
- Provide oversight and coordinate the work of project team members where required
- Administer the project budget and maintain accurate financial records and report on the requirements and progress of the projects. Liaise with project teams to conduct regular forecasting and expenditure analysis.
- Develop and maintain effective working relationships and co-operation with other project stakeholders.

**What you'll get in return**
- Long term opportunity
- Work with State Gov Department
- Be part of a supportive and progressive team that supports and enables career development

**What you need to do now**

If your need more information or if this job isn't quite right for you but you are looking for a new position, please contact me at 04 9847 3939 for a confidential discussion on your career

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