Business Support

2 weeks ago

Melbourne, Australia WSP Australia Full time

**Work options**: Hybrid

We offer the option to** **work from home up to two days per week

**The opportunity**

Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow

An opportunity has arisen for a **Business Support Administrator** to join us on a permanent basis in **Melbourne**.

We offer a flexible hybrid working environment. You will have the opportunity to **work from home up to two days** **per week**, ensuring a healthy work-life balance.

This is a pivotal role in which you will have the opportunity to build relationships with our internal Business Support, Finance and People teams, as well as our senior hiring managers and talented new starters.

**What you’ll do**

You will provide project and general administration support to our Global Mobility team, based across our Melbourne and Sydney offices.

You will fulfil the following duties:

- Process mobility initiations (e.g. new assignments, extensions and demobilisations),
- Prepare international and domestic assignment agreements,
- Assist with the preparation of cost estimates,
- Generate regular reports,
- Maintain assignee and visa tracking systems,
- Manage incoming communications and work requests via a central mailbox,
- Process and coordinate vendor invoice payment, working alongside the internal finance team,
- Participate in education and facilitation of Mobility Training workshops to relevant stakeholders.

You will receive on-the-job training in the technical components and procedures of the role allowing a solid foundation for your future career development. WSP has a well-defined Business Support career pathway to develop your skills and step up into your next role when you are ready.

**About you**

We are seeking a service-focused, proactive and tech-savvy individual who will provide a mature, composed and professional service to our internal managers and overseas or interstate employees awaiting mobilisation.

In addition, you will bring the following:

- At least 5 years of office/team administration or project coordination,
- Comfortable and confident with technology - we require a developed skill level across Office 365 (Teams, SharePoint, OneDrive for Business, etc.) and Microsoft Office suite, specifically MS Excel,
- Good level of numeracy and data skills,
- Strong organisational and time management,
- Excellent communication and relationship-building skills,
- A self-starter who can work independently, but also contribute proactively to a strong team environment,
- Experience in supplying mobilisation and on-boarding support would be favourable, as highly transferable.

**About WSP**

Our vibrant workplace culture is an important part of what makes our firm a great place to work. Join the Emerging Professionals Network, an active group focused on helping you to develop your leadership skills and professional networks.

WSP prioritises the health and wellbeing of our people by offering flexible working, 12 weeks parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine.

We are committed to providing an inclusive, diverse and equal opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQIA+ community, and encourage all employees to bring their whole selves to work.

LIWSP

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