Executive Assistant

22 hours ago


Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

**Your contribution**:

- This position is a key member of the Executive Services Team that provides high level executive support to the Regional Leadership Team, complaints management and resolution, ministerial correspondence and direct linkages to the departmental Liaison Officer.
- You will also provide direct support services to Regional Leadership Team members as required and contribute to the maintenance of effective office and information systems for the Office of the Regional Executive Director in order to meet internal and external reporting requirements.

**Key Duties and Responsibilities**:

- Maintain the Senior Management diaries, including the organisation of meetings, appointments, conferences, seminars, accommodation and travel arrangements. You will also be required to travel locally with the Executive Leadership Team.
- Contribute to the effective administration of the Business & Executive Support Unit including the maintenance of various registers while complying with statutory and departmental requirements. Use word processing and spread sheeting database software packages (including manipulating data in Excel and SAP). Assist with managing incoming calls that may include complaints.
- Perform and monitor purchasing of goods and services, assets and attractive items through the use of a Corporate Card, Purchase Orders and goods receipt, to ensure expenditure is within departmental internal procedures, business group guidelines and financial delegations for Department of Children, Youth Justice & Multicultural Affairs.
- Liaise, consult and maintain effective relationships with team members, internal and external clients and other stakeholders.
- Participate in and contribute to team projects and activities and assist team members to undertake projects and activities.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.



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