Office Manager

2 weeks ago

North Sydney, Australia Martinus Rail Full time

Martinus is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life; and promote this philosophy throughout the company.

We are seeking a positive and personable Admin Support / Office Manager to join our team on the Inland Rail Albury to Parkes Enhancement Project. The role will be based in our project management office in North Sydney**.**

**Key Responsibilities**
- Oversee the efficient running of the office including being the main point of contact, welcoming visitors, accepting deliveries and liaising with building management as required
- Assist in onboarding new employees in the office including setting up their desk, set up of IT equipment, issuing corporate wear, providing an overview of office facilities, general admin support etc.
- Maintain stock of stationery supplies and kitchen items
- Ensure kitchen is tidy and stocked with tea, coffee, milk etc.
- Prepare minutes, meeting notes, and internal support materials for meetings as requested
- Plan and coordinate internal events and meetings including setting up meeting rooms, arranging catering and setting up IT for meetings
- Liaise with members of the management team and client representatives as required to schedule meetings and events
- Provide administrative support to the project team including document control and QA, or other areas where required

**Skills and Experience**:

- 2+ years experience in a similar role
- Experience in construction environment highly desirable
- Tech savy - confident using Microsoft 365 and can adapt well to new software

**About You**:

- Ability to maintain a well-organised and efficient workspace
- Effectively multitask and prioritise workload
- Ability to engage in effective communication with a wide range of stakeholders
- Consistently meet timelines and deliver on commitments
- Display initiative and have a proactive approach to delivering role

*

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