Executive Assistant

1 week ago

Brisbane, Australia Civil Mining & Construction Full time

Impactful role supporting our Executive General Manager
- Leading civil contractor with a collaborative culture
- Modern head office at Eagle Farm with parking

Can you juggle competing tasks, provide exceptional executive support, and separate the urgent from important? Stop scrolling, this one's for you.

**About us**:
CMC is a 100% Australian owned, privately run civil contractor. With a strong focus on people, culture, and services, we are proud of our 20-year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our exceptional people deliver exceptional outcomes because they are valued, supported, and encouraged to grow. Join us and be part of our future success story.

**About the role**:
We are seeking a highly organised and proactive Executive Assistant to support our Executive General Manager (EGM).

In this role, you’ll be a trusted partner ensuring the EGM’s strategic, operational, and client commitments are delivered seamlessly. You’ll manage a dynamic schedule, coordinate governance activities, prepare minutes and action registers, and act as a central point of communication across executives, senior leaders, and project teams.

**Key responsibilities include**:

- Coordinating and prioritising the EGM’s diary, meetings, site visits, and travel with foresight and contingency planning;
- Preparing agendas, minutes, and action registers, ensuring follow-through and accountability;
- Serving as the liaison between the EGM and stakeholders, drafting and formatting high-quality documents, presentations, and reports;
- Organising executive travel, events, forums, and client engagements;
- Managing information flows, digital filing systems, and ensuring version control across documents;
- Providing administrative and financial support such as purchase orders, invoices, and expense claims;
- Championing consistent processes, templates, and continuous improvements that streamline executive support.

**About you**:
You are an experienced Executive Assistant who thrives in a busy, complex environment - ideally within the civil construction, resources, or engineering services sectors.

**You’ll bring**:

- Significant experience supporting a C-suite, General Manager, or equivalent senior executive;
- Proven expertise in calendar control, meeting governance, and action tracking;
- Advanced Microsoft 365 skills, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint;
- Strong written communication skills, with high attention to detail in documents and presentations;
- Exceptional organisational and time management skills, with the ability to juggle competing priorities;
- Professional discretion, sound judgement, and confidence in handling confidential matters;
- Excellent interpersonal skills to build strong relationships across senior leaders, clients, and project teams.

**Interested?**:
Great, let’s talk

We respect your time and interest so you will receive a response, whether shortlisted or not.

**Please note that unfortunately visa sponsorship is not offered for this role.

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