Project Administrator

**Who are we?**

The Mind & Behaviour Clinic is committed to providing high-quality care and support to individuals seeking mental health services. We aim to enhance patient outcomes through evidence-based practices and the continuous development of our operational and clinical services. Our multidisciplinary team collaborates on various projects designed to streamline workflows, improve patient care, and advance our clinic’s mission.

**Why join us?**

We offer many incentives to staff such as opportunities for self and professional development, recognition, and many opportunities to socialise and engage within a thriving team. MBC may assist in paying for external supervision to reduce the financial burden that may arise in order to meet Board Requirements. Additional support at MBC involves mentoring, weekly/monthly supervision, case consults, and prioritising interests such as assisting you with attending courses/workshops. You will enjoy the benefit of an excellent work life balance with lower than usual industry-client contact hours, avoiding burnouts. You will also be given your own company phone, laptop, and/or iPad. Benefits include travel reimbursement.

**What will you be doing?**

The Project Administrator will support the clinic’s operational and strategic projects, ensuring smooth execution and coordination of initiatives aimed at improving the clinic's services, patient care, and organizational development. This role will manage project timelines, resources, and deliverables while ensuring effective communication between internal teams and external stakeholders.

**Benefits**:

- Travel reimbursement
- Free on-site parking
- Ipad and/or smartphone provided
- Access to a range of clinical resources, assessments, and well-equipped therapy rooms to support optimal client outcomes
- Flexible working hours, allowing you to manage your workday effectively and maintain a healthy work-life balance
- Dedicated scheduling and administrative support, enabling you to focus entirely on your clinical caseload
- Buildable caseload to allow you to settle into your role
- Opportunity to share your knowledge and develop and mentor junior colleagues should you want to explore leadership opportunities
- One on one and group supervision sessions from all allied health departments
- 2 paid days per year of staff development
- Monthly team meetings with catered dinner
- Access to a kitchen stocked with free coffee and tea

**Duties & Responsibilities**:

- Collaborate with clinic leadership to define project goals, objectives, and scope, particularly for allied health-related projects like service expansions, research initiatives, or new programs.
- Develop and maintain project plans, including timelines, resource allocation, and deliverables, ensuring timely execution.
- Coordinate between clinical, administrative, and external teams to ensure smooth collaboration and progress.
- Facilitate communication between clinicians, administrative staff, clients (when applicable), and external partners.
- Organize and lead project meetings to update team members on progress, scope changes, and timelines.
- Provide regular updates to the project manager and clinic leadership on the project status.
- Assist in preparing and managing project budgets to ensure resources are allocated efficiently.
- Track expenses, procure materials/services, and ensure proper resource usage aligned with project objectives.
- Maintain and update comprehensive project documentation, including project charters, timelines, meeting minutes, and status reports.
- Ensure compliance with legal and clinic standards in documenting healthcare-related projects.
- Prepare performance and outcome reports for internal and external use.
- Ensure all projects comply with healthcare regulations, ethical standards, and The Mind & Behaviour Clinic’s policies.
- Monitor project activities for adherence to best practices in healthcare service delivery.
- Identify potential risks that may impact patient care or clinical operations.
- Develop mitigation strategies and escalate issues to clinic leadership when necessary.
- Identify and drive opportunities for process improvement to enhance clinic operations and clinical outcomes.
- Facilitate the introduction of new tools, technologies, or systems to improve workflows.
- Collaborate with clinic leadership to define project goals, objectives, and scope, particularly for allied health-related projects like service expansions, research initiatives, or new programs.
- Facilitate communication between clinicians, administrative staff, clients (when applicable), and external partners.
- Organize and lead project meetings to update team members on progress, scope changes, and timelines.
- Provide regular updates to the project manager and clinic leadership on the project status.
- Assist in preparing and managing project budgets to ensure resources are allocated efficiently.
- Track expenses, procure materials/services