Executive Administrator

**Executive Administrator**

Tweed Heads, NSW | Full-Time (38hrs)

**The Role**:
You will also be able to support the functions of a busy executive team at an executive level. This includes assisting in implementing strategic direction and developing new programs and income streams.

**This dynamic position will be responsible for, but not be limited to**:

- With a primary responsibility of supporting the Managing Director, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Support the functions of recruitment, induction and learning by assisting the management team with various tasks
- Prepare internal and external corporate documents and presentations for team members and industry partners on behalf of the Managing Director
- liaise with the Information and Communication Officer to manage policies, procedures and processes as required
- assist with external compliance requirements such as audits and learning programs
- Coordinate flow of information to senior executives
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Take minutes at management meetings, follow up on actions and proactively work with managers to assist with the completion of tasks and actions
- Support management tasks such as recruitment, training and other projects as required and approved by the managing director
- Provide guidance to administration officers to ensure office is well maintained and managed
- Oversee the IT functions including licenses, software issues and maintenance schedules etc.
- Work with team members to improve services and systems from an administrative perspective
- Work with management team to identify and action improvements in the administration of the business
- Ensure correspondence and documentation is managed efficiently and confidentially
- Identify and report any risks to the Manager
- Maintain current knowledge of the NDIS, Quality and Safeguards, price guides and guidelines and proactively drive your personal learning and growth
- Positively contribute to the achievement of the business objectives whilst maintaining a focus on the business values
- Adhere to all policies and procedures and engage in performance improvement and coaching
- Proactively participate in team communication, including meetings
- Actively and positively participate in training provided
- Other responsibilities as and when directed

**The Organisation**:
We are a leading intermediary NDIS Plan Management and Support Coordination service provider, well known across Australia. We aim to provide personal, friendly service to our clients with a focus on delivering better than expected outcomes. We support full choice and control for participants and encourage them to make the decisions around their plans.

**Location : Tweed Heads,**A vibrant seaside holiday destination that's a great base for exploring The Tweed region.
Tweed Heads' most popular tourist destinations include Mount Warning, one of the largest shield volcanoes in the Southern Hemisphere, and the nearby Nightcap, Border Ranges, Springbrook and Lamington National Parks, which abound with sub-tropical fauna and flora.

**The Benefits**:

- Above award remuneration
- Probation and other bonuses
- Employee Assistance Program.
- Access to our Continuous Professional Development Program
- We’re growing and that’s exciting It means you get to be part of the bigger picture and contribute your ideas to our growth.
- Salary sacrifice options available
- You’ll have a Manager that listens, supports, encourages and mentors you by leading not managing
- Work Anniversary perks
- Opportunity to combine working from home and office-based days

**Essential Requirements**:

- Understanding of and commitment to the NDIS, person-centred supports and services to people with a disability, their teams and service providers.
- **Minimum 2 years’ experience**in an executive administration role reporting directly to upper management
- Exceptional written and verbal communication skills
- Demonstrated excellent time-management skills and the ability to organise and coordinate multiple projects at once within a high-pressure environment
- Demonstrated **advanced**skills in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems, troubleshoot and problem solve easily
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences working with a high level of sensitivity
- Demonstrated experience supervising the workflow of small teams related to the provision of administration and office management
- General knowledge of the principles of human resource management and be able to assist administration officers with on-the-job training.
- Demonstrated ability working