Executive Assistant

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
**What this job involves**:
We are looking for an Executive Assistant to support our Managing Director of ACT/Head of Capital Markets ACT, based in our Canberra office. In this role, you will provide high level executive support and assistance, whilst ensuring efficient management of the firm and day-to-day operations.
**A snapshot of the role**:
Screen and attend to a broad range of confidential and sensitive enquiries
Administer, proofread and draft correspondence, reports, presentations and meeting documentation
Preparing and distributing agendas, attending various meetings with MD and taking and distributing minutes/actions for meetings as required
Use discretion in the MD’s absence to refer urgent matters to the appropriate person and inform the MD of any important developments
Sale campaign coordination - preparation and execution of confidential files, support preparation of documents including pitch and marketing materials and campaign records
Undertake routine payment and reconciliation of incoming invoices, expenses and credit card statements
Coordinate client functions, events and team meetings as required
Facilitate connectivity between ‘One JLL’
**Sound like you? This is what we’re looking for**:
This role is all about enthusiasm, organisation and prioritisation You will be a self-starter and be able to think on your feet to problem solve. You love being the hub of the team and ensuring the office is happy and working efficiently
Ability to take on true executive assistant-style challenges and tasks, which would involve quick thinking, problem solving and influencing both internally and externally
Be highly organised and can manage competing demands and changing priorities within stringent timelines
Awareness and ability to hand highly sensitive information with confidentiality and discretion
Proven ability to deal with multiple stakeholders (internal or external)
Advanced skills in Microsoft Office Suite
Highly developed communication (written and verbal) and interpersonal skills
Minimum 5 years experience as an Executive Assistant or similar administrative role, an added plus would be experience within a commercial real estate, financial services, professional services or legal environment
**What you can expect from us**:
We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger,