Office Coordinator

**Pollen is seeking an Office Coordinator - Junior Producer to join our growing experience and product design studio.**

Like running the show? Do you genuinely love being the “go to” person people rely upon, being super organised and keeping our talented, friendly team and Surry Hills studio environment in a happy state. Then we are looking for you

Especially, if you have an interest in Project/ Product Management, this is an ideal role to get a foot in the door at a leading digital business and product design studio in Sydney.

**What are we looking for?**

We are seeking a highly organised Office Coordinator to assist us in streamlining our digital product studio operations and additionally support our team of producers. You’ll be super positive, greet our diverse yet awesome client base with a smile, hell, maybe even get them a drink.

You will have exceptional customer service and teamwork skills that enable you to build and maintain strong and effective working relationships. You’ll also be highly organised, detail oriented, able to multitask and take pleasure in helping any visitor or employee.

Punctuality will be your strong suit, you’ll understand what is happening in the office day to day and ensure meetings, workshops and good times are facilitated with aplomb.

You will thrive on learning new things, positively contributing and keep evolving your role to support the needs of the studio.

You’ll possess great written and oral communication skills, and ideally be very good with people and enjoy all things modern culture.

**Role responsibilities;**
- Act as a point of contact for the office facilities management and communicate the status of any issues, troubleshoot and solve for smart solutions
- Managing the meeting room schedules and bookings, including, setting up with appropriate facilities for the next meeting, water, glasses, workshop materials, whiteboards. etc.
- Ensure all common areas are clean, presentable, safe and maintained at all times (eg. general office and kitchen tidy as required).
- Assist our producer team in documenting client workshop meetings and populating these outputs into digital channels.
- Provide administrative assistance to the Directors and Production team in support of a smooth business operation.
- Assist our team of producers in testing our wonderful work, to ensure it actually is wonderful and support our UX team in running in User Testing sessions.
- Order stationary, snacks and office supplies and ensure stocks are replenished
- Occasionally organise catering for client meetings, workshops
- Keep our green friends well nourished and in good order

**Requirements;**

To be considered, you’ll have the following skills & experience
- Minimum 1+ years prior experience of a similar office coordination role
- Strong time management and organisational skills;
- Outstanding interpersonal and written communication skills.
- Strong initiative and a proactive and flexible approach to completing tasks
- Office management, administrative or assistant experience
- Ability to multitask and prioritise work
- Attention to detail and problem-solving skills

**What’s in it for you?**

Our talented team and our tested approach will provide you with the context to grow your skills and career by upholding and improving our well oiled machine.

Work as part of a team of digital and product designers who are passionate about creating world-class outputs. Never worked in the Digital Industry before? No problem, come join our spirited team and learn lots in this fast-growing sector.

Career development opportunities as we continue to build our offering and team. You will be supported with an ongoing commitment to training and development.

You'll do some of the best work of your career at Pollen, learn heaps, and have some fun along the way.

**Fit the bill? Get in touch**

If you’re looking to support, grow and learn from some exceptionally talented people who have a lot of fun, then we’d love to hear from you.

Respectfully, no recruiters at this stage.