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Office and HR Coordinator
2 weeks ago
Meaningful Work From Day One
As the Office and Human Resources Coordinator you will be the "face of Brown Forman Australia" based in the Sydney Head Office in Surry Hills. The role is a multi facet role, which will be required to be the first point of contact for any guests into the office & general office & facilities management. You will provide HR Coordination to ANZ, enabling an exceptional employee experience for all our people.
What You Can Expect
HR Coordination
- Manage onboarding of all new starters to ANZ from point of Hire through to Day 1. From Contract Generation, Workday initiation approval flow, candidate to employee engagement, welcome emails, office setup (welcome pack / security access / office orientation) leader engagement for onboarding plan.
- Support the coordination of HR projects as required.
- ANZO Induction Coordination - Managing dates, attendees, invites, rooms, catering & dinner schedule.
- Maintain employee files, following local regulations and Brown-Forman record keeping requirements.
- Support employee engagement initiatives and activities e.g - Conference, christmas party & Thanksgiving etc.
- Administer the local fleet program.
- Manage offboarding of employees - from resignation, workday initiation, announcement, exit interview, outplacement (if applicable) & sharing insights with Local HR Team.
- General ADHOC administrative support - e.g. townhall people data, workday reporting.
Office Management
- Be the "Face of Brown-Forman Australia" and its brands – meet and greet all visitors to the reception area with helpful enthusiasm.
- Maintain reception operating hours of reception and switchboard of 8.30am to 5.00pm Monday to Thursday and 8.30 to 1pm on Fridays.
- Oversee incoming and outgoing couriers.
- Manage the reception & HR inbox ensuring any invoices are sent to accounts and are paid in a timely manner.
- Hosting external guests as required - Meeting rooms / comfort etc
- Provide general office management support ensuring that the office is functioning efficiently & Safely.
- Liaise with third-party service providers for comprehensive facilities management, including maintenance and emergency services.
- Oversee workplace health and safety standards, ensure the office environment is secure and free from hazards.
- Maintain a register of all Fire Wardens and First Aid officers that is clearly displayed in the office.
- Process administrative invoices and manage related office expenses.
- Oversee office logistics such as floor planning, equipment, and stationery supplies.
- Ordering and maintaining kitchen supplies.
What You Bring to the Table
- Minimum of 1 year experience in an office or HR administrative role.
- Excellent interpersonal skills with the ability to communicate with and greet visitors professionally.
- Strong computer skills, including proficiency in Google Suite.
- Strong organisational skills, attention to detail and the ability to manage multiple tasks simultaneously.
- High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment.
Who We Are
We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.
What We Offer
Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.
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Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Europe, Africa, APAC Division
Function: HR
City:
Surry Hills
State: New South Wales
Country: AUS
Req ID: JR
