Receptionist/studio Coordinator

2 days ago

Melbourne, Australia Aspect Personnel Full time

Provide 5* customer service to staff and visitors.
- Work in a beautiful office space with lovely views of the CBD.
- Busy role in a fast-paced environment where no 2 days are the same.

**The company**:
***
Based in the inner-city fringe, this architecture practice is a certified B-Corp organization who takes pride in creating a fun and engaging work environment for its employees to reach their fullest potential. Their company purpose is to partner with clients to create communities based on sustainable goals outcomes.

The project sectors they focus on include: mixed use, multi-residential, education, health care, aged care, commercial. etc.

**The role**:
As a Receptionist/Studio Coordinator, you will be
**responsible for providing excellent FOH service to staff, suppliers and clients.** This is a key role where you will take ownership of being the
**‘masters of first impressions’ **and build important internal and external relationships.

You will
**lead and manage one direct report (Studio Assistant)** to ensure that you are collaborating effectively to ensure excellent service delivery.

To be successful in this role, you must have a friendly and positive attitude with a flexible approach to ensure that the studio is running smoothly.

**Duties will include**:

- First point of call for the office - greeting guests and answering the phone
- Offer and provide refreshments to visitors.
- Manager office calendar and book meeting rooms
- Liaise with caterers
- Building/facilities maintenance
- Manage Studio inbox
- Mail/Courier Control
- Ordering office supplies (stationary, design suppliers, groceries, cleaning products)
- Travel Coordination for staff
- Event Coordination - internal events, fundraisers, presentation sessions
- Maintain office databases
- Ensure Reception area is clean and tidy
- Document creation, photocopying, filing
- Provide ad-hoc admin support to the wider business support team

**Skills and experience required**:

- Previous **Receptionist/FOH/Studio Coordinator/Office Manager experience**:

- Adobe InDesign Experience is beneficial
- Experience working in a fast-paced environment.
- Excellent communicative skills
- Ability to organize and prioritize workload
- Strong collaboration skills and ability to liaise with staff at all levels
- Prior experience in Architecture/Design industry is advantageous.

**Company Perks and Benefits**
- Access to End of Trip Facilities
- Access to Wellness room to mediate, read or take a time out.
- Daily morning/afternoon tea
- Attend monthly presentation nights to learn about different business units
- Attractive parental leave policy
- Social events - wine tours, ski trips, archisoccer

Ashley Dang | Aspect Personnel

To be considered for this role, please submit your resume for review via the advertisement.

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