Studio Coordinator

**"Designing your dreams, one space at a time"**: Studio 103 is a Melbourne based interior design practice specialising in workplace, commercial, retail, residential and hospitality interior design services. Since 2013, we have established a reputation for delivering fresh, innovative and sophisticated design solutions that engage and inspire the people who inhabit them. Our multidisciplinary team thrives on creating inspirational spaces, unique to form and function. **Role Overview**: The Studio Coordinator oversees the provision of administrative, financial and operational support services for the studio. The role facilitates the delivery of business operations to agreed standards. This role plays a crucial part in managing all aspects of the studio’s resourcing, finance, and overall general administration, while supporting the company’s vision. Overall, the Studio Coordinator is responsible for creating a thriving and creative work environment, ensuring the organisation of the studio which allows the design team to thrive deliver high-quality design solutions, and maintaining client satisfaction while overseeing the operational aspects and studio culture. **Key Responsibilities**: Your key responsibilities will include: - Welcoming guests on arrival and delivering them to the respective area/person. - Answering and direct calls/take messages as necessary. - Monitoring group inboxes and oversee ordering of studio equipment and supplies. - Managing studio schedules, appointments, and bookings to optimise productivity. - Coordinating different departments to support and enhance studio efficiency. - Ensuring the studio environment remains organised and conducive to creativity. - Submitting timesheets to payroll for processing. - Collaborating with the marketing team for branding purposes. - Ensuring designers project workload is managed effectively. - Allocating resourcing and schedule weekly briefing meetings with the team. - Provide updates at all stages of projects referencing deliverable hours spent, profitability, project status updates to Directors and Associate Designers for new and existing projects. - Create and manage fee proposals, ensuring they align with the industry market and allow for profitability. - Tracking project hours through the relevant systems. - Assisting in end of month invoicing. - Assisting in following up on unpaid invoices. - Completing end of month reporting. - Producing invoicing forecasts to track performance against financial targets. - Tracking project budgets. **Essential Skills**: - 2 years’ experience in similar role within administration and finance. - Experience in MS Office and MS Excel. - Technical capability relevant to studio operations. - Punctuality and professional presentation. - Effective listening and exceptional interpersonal skills. - Collaborative team spirit and a desire to contribute positively to group endeavours. **Desired Traits**: - Experience at an interior design firm is preferred. - Ability to negotiate effectively and manage difficult conversations. - Basic understanding of end-to-end accounting processes. - High attention to detail. - High level of analytical and problem-solving skills. - Great communication skills. - Demonstrate skills in accounting programs. **Why Join Us?**: Joining Studio 103 means being part of a supportive and innovative team where your contributions and insights are highly valued. We are proud to be an equal opportunity employer and foster a diverse workplace. Applicants from varied backgrounds, including First Nations individuals, are encouraged to apply. You must have the right to live and work in Australia to be considered for this role.