Office Coordinator

15 hours ago

Docklands, Australia Combined Insurance Full time

**Your Role**

The primary purpose of this role is to operate and oversee provision of reception, greet and direct visitors to proper personnel and departments, oversee kitchen and storage/ archive facilities and general office space and supplies, ensuring that facilities are well presented and always maintained to project the organisational image and support the Office Manager and the National Office Manager where required.

**Your Responsibilities**:

- Greeting and directing visitors such as applicants, brokers, office personnel, auditors etc in a professional manner, and informing relevant staff member(s) of visitor’s arrival.
- Receive and respond to internal calls from employees.
- Ensure the upkeep of the front of house area to project a professional and corporate image.
- Book board room and conference facilities where required, including ordering of catering and providing refreshments.
- Ensure the upkeep of the meeting rooms.
- Organising meeting rooms for interviews and external meetings (providing water/refreshments) and ensure meeting rooms are cleared and tidied promptly.
- Assist the Office Manager with office events where requested. These could include broker functions, such as launches and product launches and promotional events and internal functions. Including setting and packing up of meeting room furniture.
- Open and distribute incoming mail on a daily basis
- Notify employees of deliveries and other packages available for collection at reception
- Ensure all meeting rooms, reception area, stationery room, catering kitchen, including the cupboards within these rooms are neat and tidy at all times; clean and tidy these areas on a regular basis (including the unpacking of stationery deliveries & unbundling of paper.)
- Clean and tidy the kitchens, including packing and unpacking the dishwasher, ensuring kitchen supplies are kept stocked, fridges are cleaned out and microwaves are kept clean.
- Ensure stationery, office and kitchen supplies are stocked and order in when stocks are low.
- Log with vendors any repairs and service of office equipment such as photocopiers, fax machines, etc when necessary
- Distribute fruit delivery
- Distribute Newspapers Daily back-up tape deposit
- Proactively manage the archiving and retrieving files to/from offsite where required
- Organise stationery packages for new starters, clean and prepare desk for new starter
- Other ad hoc duties in support of the Office Manager, National Office Manager and Head of Operations, A&NZ where required
- Ensure that the workplace is safe and without risk to health by proactively escalating any hazards identified.

  • Digital Marketing Coordinator

    2 weeks ago

    Victoria - Support Office - Docklands, Australia Myer- Digital Marketing Coordinator Full time $60,000 - $90,000 per year

    Job no: 943972From humble beginnings in downtown Bendigo to supporting Australian communities far and wide- Myer has always been a special place, transcending beyond just a place to work.Myer is a place for finding life-long friendships, a safe space with a big heart. Here, you're encouraged to be yourself, share your ideas and are entrusted to deliver your...

  • Digital Marketing Coordinator

    9 hours ago

    Victoria - Support Office - Docklands, Australia Myer- Digital Marketing Coordinator Full time $70,000 - $76,716 per year

    Job no: 944043From humble beginnings in downtown Bendigo to supporting Australian communities far and wide- Myer has always been a special place, transcending beyond just a place to work.Myer is a place for finding life-long friendships, a safe space with a big heart. Here, you're encouraged to be yourself, share your ideas and are entrusted to deliver your...

  • Office Coordinator

    1 week ago

    Docklands, Victoria, Australia Driscoll's Australia Pty Ltd Full time $60,000 - $80,000 per year

    New offices based in Docklands - 3 days per week P/TBe part of a global leading brand with operations in Asia, Middle East, Australia & New Zealand, North and South AmericaFriendly and supportive team environmentTHE ROLEAs the Office Coordinator you will be the go to person for all day to day office needs including office supplies, event coordination, and...

  • Office Experience Coordinator

    1 week ago

    Docklands, Australia Open Universities Australia Full time

    Company Description It's an exciting time to be part of Open Universities Australia (OUA) - Australia’s leading marketplace for online university study. OUA was created by the Australian government to make sure everyone has a chance to study at university, regardless of previous education, their location, or age. As a not-for-profit company, we have helped...

  • Office Coordinator

    6 days ago

    Docklands VIC, Australia Driscoll's Full time $60,000 - $90,000 per year

    New offices based in Docklands - 3 days per week P/TBe part of a global leading brand with operations in Asia, Middle East, Australia & New Zealand, North and South AmericaFriendly and supportive team environmentTHE ROLEAs the Office Coordinator you will be the go to person for all day to day office needs including office supplies, event coordination, and...

  • Office Coordinator

    15 hours ago

    Docklands, Australia Chubb Full time

    **Your Role** The primary purpose of this role is to operate and oversee provision of reception, greet and direct visitors to proper personnel and departments, oversee kitchen and storage/ archive facilities and general office space and supplies, ensuring that facilities are well presented and always maintained to project the organisational image and...

  • HR Coordinator

    6 days ago

    Docklands, Australia MMC Corporate Full time

    **HR Coordinator** **We are seeking a talented individual to join our People Function team at Marsh McLennan. This role will be based in Melbourne. This is a hybrid role that has a requirement of working at least three days a week in the office.** **We will count on you to**: - Support the Senior People Partner for Mercer Super in managing the employee...

  • Facilities Coordinator

    3 days ago

    Docklands, Australia TSA Group Full time

    **Company Description** Join the TSA Family: Elevate Customer Experiences with Us!** TSA is proudly Australian-owned and a leader in the Outsourcing Industry. We help some of the country's biggest brands connect with their customers in meaningful ways. With call centres in both Australia and the Philippines, we’re on a mission to revolutionize how people...

  • Marketing Coordinator

    1 week ago

    Docklands, Australia Myer Full time

    **Job no**: 943746 **Work type**: Permanent / Full time **Location**: Support Office - Docklands **From humble beginnings in downtown Bendigo to supporting Australian communities far and wide - Myer has always been a special place, transcending beyond just a place to work.** **Myer is a place for finding life-long friendships, a safe space with a big...

  • Operations & Facilities Coordinator

    2 weeks ago

    Docklands, Victoria, Australia Quest Personnel Full time $60,000 - $80,000 per year

    7-day operation – flexibility to work across weekdays and weekends as requiredDocklands office locationMy client is looking for a hands-on, detail-driven Operations & Facilities Coordinator to lead our warehouse operations and facility upkeep. You'll manage inventory, coordinate deliveries, maintain equipment, and ensure our sites run smoothly and...