Scheduling and Administration Assistant

3 days ago

Hobart, Australia Contact Group Full time

**We are seeking a Scheduling Administrative Assistant to join our team to provide administration support for our Hobart Branch.**

**Please use the form on the bottom of the page to apply.**:
**About us**:
Contact Group is proud to be a solely Tasmanian owned business employing Tasmanians and stimulating the Tasmanian economy.

Contact Group has evolved from the growth of our Contact Electrical businesses. The electrical industry is currently in a fast-paced innovative space with new advancements in current technology happening almost daily, as a result 12 divisions have been created that offers a diverse range of services to our customers.
- Our workload is a mixture of industrial, commercial and domestic. Our divisions include; Electrical, Maintenance & Essential Services, Fire Protection, Facilities & Maintenance, ICT, Communications Fibre & Data, AV, Security & CCTV, HVAC, HV, Renewable Energy & Generation and lastly, Automation.

**The role**:
By joining us in the Hobart Branch you will be providing support to a team of service coordinators, account managers and administration employees in their daily duties, you will also be communicating with Clients, Field Technicians and Subcontractors locally and Statewide to arrange schedules and materials as required.

**Responsibilities include**:

- Provide high level customer service to clients
- Provide real-time scheduling support by booking appointments and preventing conflicts.
- Answer and direct phone calls to relevant staff when required
- Schedule Sub Contractor maintenance, verify reports and invoice works
- Prepare, monitor and enter invoices
- Collate works information to ensure contract compliance
- Issue and monitor purchase orders as needed
- Liaise with fellow staff and resources within the business to handle requests and ensure maximum efficiency and productivity
- Liaising with and coordinating Sub Contractors
- Working with Specific Client Contractual obligations

**Successful applicant will have the following attributes**:

- Good time management skills, and the ability to prioritise multiple tasks and work under pressure
- Attention to detail and problem solving including confident and effective communication skills.
- Competent person with excellent people skills and a clean and tidy presentation
- Ability to work unsupervised
- Self-motivated and organised
- ‘Can Do’ Attitude

**Minimum requirements**:

- Excellent Microsoft office skills
- Ability to use app-based programs
- A minimum of 2 years in an administrative role with either invoicing, quoting or order processing experience or;
- Previous experience in a real estate or maintenance service role

**Salary Benefits**
- Annual and personal leave
- Health and Wellbeing days

Only shortlisted applicants will be contacted.
- ‘Contact Group Provides Industry Leading Wages and Working Conditions and we operate under an Industry Benchmark Enterprise Agreement’_

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