Administration Assistant

5 days ago

Hobart, Australia Contact Group Full time

Contact Group is proud to be a solely Tasmanian owned business employing Tasmanians and stimulating the Tasmanian economy.

Contact Group has evolved from the growth of our Contact Electrical businesses. The electrical industry is currently in a fast-paced innovative space with new advancements in current technology happening almost daily, as a result 12 divisions have been created that offers a diverse range of services to our customers.

Our workload is a mixture of industrial, commercial and domestic. Our divisions include; Electrical, Maintenance & Essential Services, Fire Protection, Facilities & Maintenance, ICT, Communications Fibre & Data, AV, Security & CCTV, HVAC, HV, Renewable Energy & Generation and lastly, Automation.

**The role**:
By joining us in the Hobart Branch you will be providing support to a team of service coordinators, account managers and administration employees in their daily duties, you will also be communicating with Clients, Field Technicians and Subcontractors locally and Statewide to arrange schedules and materials as required.

Full time role (reduced hours negotiable)

**Responsibilities include**:

- Provide high level customer service to clients
- Provide real-time scheduling support by booking appointments and preventing conflicts.
- Answer and direct phone calls to relevant staff when required
- Schedule Sub Contractor maintenance, verify reports and invoice works
- Prepare, monitor and enter invoices
- Collate works information to ensure contract compliance
- Issue and monitor purchase orders as needed
- Liaise with fellow staff and resources within the business to handle requests and ensure maximum efficiency and productivity
- Liaising with and coordinating Sub Contractors
- Working with Specific Client Contractual obligations

**Successful applicant will have the following attributes**:

- Good time management skills, and the ability to prioritise multiple tasks and work under pressure
- Attention to detail and problem solving including confident and effective communication skills.
- Competent person with excellent people skills and a clean and tidy presentation
- Ability to work unsupervised
- Self-motivated and organised
- ‘Can Do’ Attitude

**Minimum requirements**:

- Excellent Microsoft office skills
- Ability to use app-based programs
- A minimum of 2 years in an administrative role with either invoicing, quoting or order processing experience or;
- Previous experience in a real estate or maintenance service role

Salary Benefits
- Annual and personal leave
- Health and Wellbeing days
- Salary wage based on $25-$28 per hour

Only shortlisted applicants will be contacted.
- ‘Contact Group Provides Industry Leading Wages and Working Conditions and we operate under an Industry Benchmark Enterprise Agreement’_

  • Administrative Assistant

    7 days ago

    Hobart, Australia ATHOL MURRAY COLLEGE Full time

    Your Opportunity: Provides administrative support which includes, but is not limited to, maintaining calendars and schedules, coordinating complex travel arrangements, and maintaining accurate files. Screens incoming phone calls on behalf of the executives. Provides information or directs inquiries to the appropriate resource. Takes and relays messages;...

  • Administration Assistant

    2 weeks ago

    Hobart, Australia Coregas Full time

    Administration Assistant who is a self-motivated and customer focused team player to help us in achieving out goals! **Key Responsibilities**: Assisting and supporting the Operations team Keeping the Operations Admin Coordinator informed of the progress of enquiries and tasks Correctly scheduling and organising daily runs including providing sufficient...

  • Trust Administration Assistant

    5 days ago

    Hobart, Australia MyState Limited Full time

    As a Trust Administration Assistant your ability to learn and adapt will be key, along with the energy and capability to handle a planned and reactive workload to make the most of this fantastic opportunity. The successful applicant would ideally be an enthusiastic, reliable, team player with a focus on excellent customer service and exceptional attention...

  • Administrative Assistant

    2 weeks ago

    Hobart, Tasmania, Australia Department of Health, Tasmania Full time $66,049 - $70,793 per year

    Join Our Team in Cancer ServicesWe're seeking a proactive and detail-oriented administrative professional to support our Cancer Services Department. This dynamic role involves managing patient records, handling reception and correspondence duties including scheduling appointments and telephone enquiries, liaising with healthcare staff, and contributing to...

  • Administration Assistant

    2 weeks ago

    Hobart, Australia IntoWork Australia Full time

    **Location**: - Hobart, Tasmania**Category**: - Admin and Secretarial **Work type**: - Permanent **About Us** **The Company** Our client is an Architectural Construction business specialising in residential projects throughout Hobart. They seek a Business Administrator to join their team to provide exceptional support across a variety of aspects...

  • Administrative Assistant

    2 weeks ago

    Hobart, Australia Tasmanian Government Full time

    Department of Health Hospitals & Primary Care - Hospitals Sth Hospitals Sth - SAA&CS Applications must be submitted by Sunday 22 September, 2024 11:55 PM **Position details**: **Applications close**: - Sunday 22 September, 2024 11:55 PM AEST**Award/Classification**: - Health and Human Services (Tasmanian State Service) Award, General Stream, Band...

  • Administrative Assistant

    1 week ago

    North Hobart TAS, Australia SHAW CONTRACTING Full time $60,000 - $90,000 per year

    Work with ShawAt Shaw Contracting, we know that our people are at the heart of everything we do. Across Tasmania, our teams are building critical infrastructure and contributing to projects that shape communities. Whether you're just starting out, looking to grow your skills, or ready to take the next step in your career there's a place for you at Shaw.Our...

  • Procurement Administrator

    2 weeks ago

    Hobart, Australia HAYS Full time

    Looking for a Procurement administrator to assist a NFP organisation in Hobart CBD for 3 months. **Procurement Administrator** **Your New Company** Our client, a leading disability services provider with a national presence, is seeking an experienced Project or Procurement Administrator to join their team in Tasmania. This role offers an opportunity to...

  • Claims Administrator

    1 day ago

    Hobart, Australia Marsh Full time

    **JLT Risk Solutions Pty Ltd** acts as the Fund Administration Agent to the Tasmanian Government’s self-insurance arrangement (Tasmanian Risk Management Fund). Our team delivers claims administration services to the Tasmanian Risk Management Fund, facilitated by our in-house claims team. JLT is seeking a **Claims Administrator** to join our Claims team...

  • Administration Manager

    1 day ago

    Hobart, Australia HAYS Full time

    Exciting opportunity for an experienced Administration Manager on a full time permanent basis in Kingston **Your new company** Hays Office Support are partnering with a large well-known retail facility who are looking for an experienced and committed Office Administration Manager to join their team on a full time permanent basis located south of...