Administration Assistant

1 day ago

Hobart, Australia Contact Group Full time

Contact Group is proud to be a solely Tasmanian owned business employing Tasmanians and stimulating the Tasmanian economy.

Contact Group has evolved from the growth of our Contact Electrical businesses. The electrical industry is currently in a fast-paced innovative space with new advancements in current technology happening almost daily, as a result 12 divisions have been created that offers a diverse range of services to our customers.

Our workload is a mixture of industrial, commercial and domestic. Our divisions include; Electrical, Maintenance & Essential Services, Fire Protection, Facilities & Maintenance, ICT, Communications Fibre & Data, AV, Security & CCTV, HVAC, HV, Renewable Energy & Generation and lastly, Automation.

**The role**:
By joining us in the Hobart Branch you will be providing support to a team of service coordinators, account managers and administration employees in their daily duties, you will also be communicating with Clients, Field Technicians and Subcontractors locally and Statewide to arrange schedules and materials as required.

Full time role (reduced hours negotiable)

**Responsibilities include**:

- Provide high level customer service to clients
- Provide real-time scheduling support by booking appointments and preventing conflicts.
- Answer and direct phone calls to relevant staff when required
- Schedule Sub Contractor maintenance, verify reports and invoice works
- Prepare, monitor and enter invoices
- Collate works information to ensure contract compliance
- Issue and monitor purchase orders as needed
- Liaise with fellow staff and resources within the business to handle requests and ensure maximum efficiency and productivity
- Liaising with and coordinating Sub Contractors
- Working with Specific Client Contractual obligations

**Successful applicant will have the following attributes**:

- Good time management skills, and the ability to prioritise multiple tasks and work under pressure
- Attention to detail and problem solving including confident and effective communication skills.
- Competent person with excellent people skills and a clean and tidy presentation
- Ability to work unsupervised
- Self-motivated and organised
- ‘Can Do’ Attitude

**Minimum requirements**:

- Excellent Microsoft office skills
- Ability to use app-based programs
- A minimum of 2 years in an administrative role with either invoicing, quoting or order processing experience or;
- Previous experience in a real estate or maintenance service role

Salary Benefits
- Annual and personal leave
- Health and Wellbeing days
- Salary wage based on $25-$28 per hour

Only shortlisted applicants will be contacted.
- ‘Contact Group Provides Industry Leading Wages and Working Conditions and we operate under an Industry Benchmark Enterprise Agreement’_

  • Administration Assistant

    2 weeks ago

    Hobart, Tasmania, Australia Millingtons Funeral Services Full time $45,000 - $60,000 per year

    Administration Assistant – Full TimeMillingtons Funeral Services is offering a unique opportunity for a dedicated and compassionate individual to join our committed administration team.We are seeking a highly skilled and passionate professional with a strong background in administration and multimedia, and a focus on delivering outstanding customer...

  • Administration Assistant

    2 weeks ago

    Hobart, Australia Driscolls Full time

    Permanent full-time opportunity - immediate start - Support the region in operational activities in all aspects of administration - Based in Launceston, Tasmania **THE OPPORTUNITY** We have an exciting opportunity for an Administration Assistant to join the regional operations team in Launceston, Tasmania. Reporting to the Southern Operations Manager, you...

  • Administration Assistant

    1 week ago

    Hobart, Australia University of Tasmania Full time

    **Job no**: 501176 **Work type**: Part time **Location**: Hobart **Categories**: Administration - Become part of the Australian Antarctic Program Partnership (AAPP) - Deliver efficient and effective support services to facilitate AAPP’s key objectives - Part-time (0.6FTE), fixed-term from September to November, based in Hobart The Administrative Assistant...

  • Administrative Assistant

    2 weeks ago

    Hobart, Australia ASSET SECURITY NSW Full time

    Do you want to be part of a department committed to delivering world class service? One that thinks ahead for customers, pre-empting their needs? Customer and Local Services are recruiting Customer Service Assistants to support a range of services across a number of functions such as benefits administration, registration cards and business licensing. We are...

  • Administration Assistant

    2 weeks ago

    Hobart, Australia Total Workfit Solutions Full time

    **Company Description** At TWS, our mission is to be a trusted partner in workplace rehabilitation by delivering expert health and injury management services to the people of Tasmania. With a dedicated team of knowledgeable local professionals, we leverage our extensive experience to support both metropolitan and regional locations. We are committed to...

  • Trust Administration Assistant

    1 day ago

    Hobart, Australia MyState Limited Full time

    As a Trust Administration Assistant your ability to learn and adapt will be key, along with the energy and capability to handle a planned and reactive workload to make the most of this fantastic opportunity. The successful applicant would ideally be an enthusiastic, reliable, team player with a focus on excellent customer service and exceptional attention...

  • Administrative Assistant

    5 days ago

    Hobart, Tasmania, Australia Department of Health, Tasmania Full time $66,049 - $70,793 per year

    Join Our Team in Cancer ServicesWe're seeking a proactive and detail-oriented administrative professional to support our Cancer Services Department. This dynamic role involves managing patient records, handling reception and correspondence duties including scheduling appointments and telephone enquiries, liaising with healthcare staff, and contributing to...

  • Administration Assistant

    1 week ago

    Hobart, Australia Sush Full time

    Built on Simplicity, Unity, Sustainability, and a spirit of transformation (Henshin). Join us in creating a career with purpose in sustainable food. Sush, a leading force in Hobart's sustainable food development for over two decades, is seeking a passionate and dedicated individual to join our growing team of 60+ employees in a full-time administration...

  • Administrative Assistant

    7 days ago

    Hobart, Australia Tasmanian Government Full time

    Department of Health Hospitals & Primary Care - Hospitals Sth Hospitals Sth - Surgical & Periop Servs Applications must be submitted by Friday 20 September, 2024 11:55 PM **Position details**: **Applications close**: - Friday 20 September, 2024 11:55 PM AEST**Award/Classification**: - Health and Human Services (Tasmanian State Service) Award, General...

  • Administration & Accounts Assistant

    2 weeks ago

    Hobart, Tasmania, Australia Klimate Solutions Full time $40,000 - $60,000 per year

    Do you love organisation and detail but also enjoy variety in your work?If so, this could be the perfect role for you – read on to learn more.Your New RoleKlimate Solutions is seeking a hard-working, detail-oriented Administration & Accounts Assistant to support our team. This role is ideal for someone who thrives in a busy environment, takes pride in...