Executive Assistant

2 weeks ago

Newcastle, Australia Calvary Full time

#516881 Executive Assistant

Emergency Department

Calvary Mater Newcastle

Permanent Full-Time

Permanent Full-Time

**Salary Classification**: Administration Officer Level 6 Year 1-2

**Remuneration**: $39.14-$40.07 per hour excluding any applicable loadings, and superannuation.

About the role

The Executive Assistant works with the Emergency Department Executive Team to provide high level administrative duties, medical rostering, payroll and project management support to the Senior Executive Team.

To learn more about our services, clinics and community please view here

Key Responsibilities

Provide secretariat support to meetings and committees as required.
Receive, screen and manage incoming calls and communication including IMS+ complaint recording.
Assist in the development and coordination of on-site education programs for non-trainee medical officers.
Undertake rostering tasks related to the JMO ED Medical rosters, ensuring legislative and training requirements at met.

What you bring

Experience in team leadership and supervising staff.
Highly developed communication, negotiation, interpersonal and liaison skills.
Demonstrated ability in Junior Medical Officer Workforce management including rostering, payroll and Locum management.
Experience in providing administrative and secretariat support at an executive level, demanding discretion in issues management.

The Calvary Mater Newcastle is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to Calvary Mater Newcastle on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information.

Why work for Calvary?

At Calvary, our staff matter.

With over 130 years’ experience and over 16,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

**Your benefits**:
Paid parental leave.
Flexible hours that make sense for you.
Training, development pathways and career opportunities.
NFP salary packaging benefits, discounted health insurance and gym memberships.

**Please note the following**:
You will be required to provide evidence of immunisation as required for your role including COVID-19, influenza, tuberculosis screening, hepatitis, diphtheria, tetanus, varicella.

  • Executive Assistant

    2 weeks ago

    Newcastle, Australia NSW Government -Northern CPPYJ Full time

    **Executive Assistant** **Department of Communities and Justice** **Clerk Grade 5/6** **Ongoing Full-time** **Newcastle** - Salary range $87,494-$996,539 PA plus employer's contribution to superannuation and annual leave loading. - 4 weeks annual leave per year of service - Generous salary packaging options and other fringe benefits - Flexible work...

  • Executive Assistant

    4 weeks ago

    Newcastle, New South Wales, Australia Hunter New England Local Health District Full time

    Executive Assistant – Executive Director & General Manager, Mental HealthRemuneration: $84,436 – $112,331 pro rata + Superannuation + Salary PackagingEmployment Type: Permanent Part TimePosition Classification: Health Manager Level 1Hours Per Week: 16 (ideally Mondays & Fridays)Location: Newcastle – OnsiteRequisition ID: REQ593464Closing Date: Sunday,...

  • Executive Assistant

    4 weeks ago

    Newcastle, New South Wales, Australia Peoplefusion Full time

    High-impact role supporting senior executives – Be the trusted right hand to three members of the Senior Leadership Team in a dynamic and respected organisation.Great flexibility and career potential – Full-time hours with hybrid work options and a strong view to permanency for the right candidate.Diverse and engaging workload – From managing executive...

  • Executive Assistant

    2 weeks ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    Executive Assistant - People and CultureExecutive Assistant - People and Culture4 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Employment Type: Temporary Full Time up to September 2026 with potential availability of ongoing employmentPosition Classification: Health Manager Level 1Remuneration:...

  • Executive Assistant

    1 week ago

    Newcastle, Australia Samaritans Full time

    **The Opportunity**: We have an exciting and rare opportunity for a full-time Executive Assistant to provide high level executive and administrative support to our Chief Diocesan Executive Officer and Executive Director of Finance in the management of the day-to-day operations of our organisation! **Why Work for us?** Our teams are the heart of what we do...

  • Executive Assistant

    2 days ago

    Newcastle, Australia Insurance Australia Group Full time

    **EXECUTIVE ASSISTANT 35700** - **Permanent & Hybrid Opportunity**: - **Direct Claims**: - **Supportive Team and Career Progression** **The Role** The purpose of the role and your unique contribution is to provide efficient and effective support and coordination for the Manager(s) within the Direct Claims business unit, as well as provide a very high...

  • Executive Assistant

    2 days ago

    Newcastle, Australia Hudson Australia Full time

    Join a progressive water engineering consulting firm dedicated to enhancing the sustainability of our environment and improving the health of communities across Australia. We are seeking a highly organised and skilled Executive Assistant to provide support to the General Manager and the senior executive management team. As an Executive Assistant, you will...

  • Executive Assistant

    7 days ago

    Newcastle, Australia HAYS Full time

    Exciting opportunity for an experienced Executive Assistant to join an award-winning law firm in Newcastle! **Executive Assistant** **, Permanent Opportunity** **Salary: Negotiable pending experience** **Location: Newcastle CBD** **Your new company** Hays has partnered with an award-winning law firm based in the Newcastle CBD, that specialise in....

  • Executive Assistant

    2 weeks ago

    Newcastle, Australia Northrop Consulting Engineers Full time

    An exciting opportunity to work with a highly regarded engineering consultancy - Flexible Working | Industry Benchmarked Salary Package | Annual Salary Reviews - Company Culture that Realises Potential **The Company** Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open...

  • Executive Assistant

    2 weeks ago

    Newcastle, New South Wales, Australia NSW Health Full time

    NSW Health New Lambton Heights, New South Wales, AustraliaJoin or sign in to find your next jobJoin to apply for the Executive Assistant role at NSW HealthNSW Health New Lambton Heights, New South Wales, Australia3 days ago Be among the first 25 applicantsJoin to apply for the Executive Assistant role at NSW HealthSupporting paediatric storytelling that...