Executive Assistant

4 weeks ago

Newcastle, New South Wales, Australia Hunter New England Local Health District Full time
Executive Assistant – Executive Director & General Manager, Mental Health

Remuneration: $84,436 – $112,331 pro rata + Superannuation + Salary Packaging

Employment Type: Permanent Part Time

Position Classification: Health Manager Level 1

Hours Per Week: 16 (ideally Mondays & Fridays)

Location: Newcastle – Onsite

Requisition ID: REQ593464

Closing Date: Sunday, 24th of August

Interviews will be held on the 29th of August

About The Role

We are seeking a highly adaptable and proactive Executive Assistant to provide high-level executive and administrative support to the Executive Director & General Manager, Mental Health.

In this role, no two days are the same; you'll be working in a fast-paced and dynamic environment where priorities can shift quickly. You'll be part of a collaborative team of Executive Assistants, supporting one another to ensure seamless operations across our Senior Leadership group.

The ideal candidate will be an experienced executive or senior administrator, but most importantly, someone who thrives in a team environment, is flexible, and can confidently navigate changing priorities.

What You'll Be Doing
  • Providing high-level executive and administrative support, including managing communications, diaries, and workload prioritisation.
  • Preparing briefs, correspondence, reports, presentations, and supporting documentation.
  • Coordinating meetings, committees, and events, including agendas, minutes, travel, and logistics.
  • Managing sensitive and confidential information with discretion.
  • Acting as a key contact point for enquiries from internal and external stakeholders.
  • Building strong working relationships with executives, senior managers, and colleagues across HNE Health.

About You

We'd love to hear from you if you:
  • Have experience in an executive assistant or senior administrative role.
  • Are highly adaptable and thrive in a fast-moving, ever-changing environment.
  • Enjoy being part of a close-knit team where flexibility and collaboration are key.
  • Are confident, organised, and skilled at managing competing priorities.
  • Can work onsite in Newcastle, ideally on Mondays and Fridays.

Why Join Us?
  • Be part of a supportive EA team who work together to get things done.
  • Play a vital role in supporting the delivery of Mental Health Services across HNE Health.
  • Enjoy variety – no two days will be the same.
  • Sustainable Healthcare: Together towards zero
  • Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
  • Salary packaging options - up to $11,600 plus novated leasing
  • Fitness Passport for health and well-being - discounted gym options for you and your family
  • Employee Assistance Program (EAP) for staff and family members
  • 4 weeks annual leave (pro-rata for part time employees)

Need more information?
  • Click here for the Position Description
  • Find out more about applying for this position

For role related queries or questions contact Nadine Dowdell on nadine.dowdell@health.nsw.gov.au

Additional Information

An eligibility list will be created for future permanent part time and temporary part time vacancies.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefitssuch as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

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