Executive Assistant

**EXECUTIVE ASSISTANT 35700**
- **Permanent & Hybrid Opportunity**:

- **Direct Claims**:

- **Supportive Team and Career Progression**

**The Role**

The purpose of the role and your unique contribution is to provide efficient and effective support and coordination for the Manager(s) within the Direct Claims business unit, as well as provide a very high level of administration. The Assistant will be well organised, flexible, thorough, and self-motivating, have the ability to work with mínimal supervision, exhibit expert levels of written and verbal communication skills and demonstrate continuous attention to detail.

**Key Responsibilities**
- Efficient and proactive diary management including informing the Manager(s) of their schedule on a daily basis and preparing materials prior to meetings
- Manage travel arrangements
- Screen, receive and direct communication, including telephone calls, and greet visitors and guests where appropriate.
- Distribute reading material as directed and follow up any responses / replies prior to the due date
- Plan meetings and events and ensures:

- Rooms / venues, catering, and equipment are booked in advance
- Coordinate responses of invited attendees and logistics
- Preparation and distribution of meeting agenda and papers
- Assist the Manager(s) and their direct reports in producing high quality reports, documents and presentations using advanced computer skills
- Maintain and update confidential files and records
- Monitor and order office supplies to ensure an optimum supply.
- Assist the Manager/s on ensuring the team’s compliance with all processes, guidelines, policies, standards, and supervisory practices
- Process invoices, credit card statements and expenses within IAG guidelines.

**Experiences, Capabilities & Qualifications**

Required:

- Proven Assistant experience supporting Executives
- Strong computer skills (Microsoft Office Suite - Outlook, Word, PowerPoint, and Excel)
- Ability to travel when required
- Strong written and verbal communication skills
- Organised and professional with an ability to perform several tasks simultaneously
- Completion of HSC or equivalent (essential)
- Comfortable interacting with senior executives and external regulators

Desired:

- Prior experience in the financial services industry (Insurance industry a plus)
- Ability to work autonomously and use initiative
- Attention to detail
- Excellent time management skills

**About Us**
At IAG, we live and work by our purpose to make your world a safer place. We are motivated by a unique culture that celebrates honesty, creativity, empathy, equity and collaboration. We call it the IAG way, and it means we all share a ‘ready for anything’ mindset that sets the tone for positive actions and positive outcomes. We put heart into everything we do which guides us to create amazing things for our customers, our people and our communities.

As the largest general insurance group in Australia and New Zealand, we own some of the region’s most trusted brands, including NRMA Insurance, CGU, SGIO, SGIC and WFI. We are ready for anything.

**Ready for anything? Let’s Talk.**

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IAG rewards and recognises its people with generous benefits, career development opportunities and real work-life balance. Employees also enjoy 13% superannuation, up to 50% insurance discounts, flexible work and leave options, generous parental leave and return to work programs, various corporate partner discounts and a people-focused culture that celebrates achievements big and small.

IAG has committed to the reconciliation movement in Australia for First Nations people and focus on providing a safe and supportive work environment for all our employees. More information on our Reconciliation Action Plan can be found on our company website.

IAG Culture story