Executive Assistant

4 weeks ago

Newcastle, New South Wales, Australia Peoplefusion Full time

  • High-impact role supporting senior executives – Be the trusted right hand to three members of the Senior Leadership Team in a dynamic and respected organisation.

  • Great flexibility and career potential – Full-time hours with hybrid work options and a strong view to permanency for the right candidate.

  • Diverse and engaging workload – From managing executive diaries and reporting to organising events and travel, no two days are the same.

Are you a highly organised and polished professional who thrives in a dynamic, corporate environment? We are currently seeking an experienced Personal Assistant to provide high-level executive support to a small group of Senior Leaders within a well-established organisation operating in the energy and industrial solutions sector.
This is an exciting opportunity for someone who enjoys working in a fast-paced setting, managing competing priorities, and building strong professional relationships. Initially offered as a temporary opportunity, this role has strong potential to transition to a permanent position for the right candidate.

Key Responsibilities:

  • Provide proactive, confidential administrative support to three members of the Senior Leadership Team

  • Manage multiple executive calendars, prioritising tasks and appointments to maximise efficiency

  • Coordinate meetings including agendas, minutes, room bookings and follow-up actions

  • Organise high-quality internal and external events and functions

  • Assist with monthly board and executive reporting, working closely with the CEO and CFO

  • Liaise with stakeholders including senior internal leaders and external partners

  • Manage travel bookings, itineraries, and corporate credit card reconciliations

  • Delegate tasks and manage workflows on behalf of executives with sound judgement

  • Maintain effective internal communications and reporting for the leadership team

What We're Looking For:

  • Prior experience supporting executives or senior leaders in a corporate setting

  • Advanced MS Office skills and excellent written/verbal communication

  • Demonstrated professionalism and discretion when handling confidential matters

  • Strong organisational skills, attention to detail, and the ability to multitask effectively

  • Ability to work autonomously and use initiative to problem-solve and prioritise

The Offer:

  • Full-time temporary position (38 hours per week) with flexibility to work from home once established in the role

  • Opportunity to work in a respected industry leader supporting meaningful and high-impact projects

  • View to permanency for the right candidate

If you're ready to step into a pivotal support role and contribute to the success of a high-performing executive team, we'd love to hear from you.

How to apply

To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Natalie Doolan today on 02 4927 2035 or natalied@peoplefusion.com.au for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV.

At peoplefusion we don't just accept diversity and inclusion —we celebrate it We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don't hesitate to contact us.

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