Executive Coordinator

Overview: - Full-time, Continuing position- HEW 7 + 17% Superannuation and Flexible Working Arrangements- Based at the Melbourne CBD campus Are you a highly organised and proactive professional with a passion for supporting senior leaders in a dynamic environment? We’re seeking a highly experienced Executive Coordinator, looking to take the next step in their career, to provide high-level support to our Vice President and Chief Operating Officer (VP&COO) at RMIT University. About the Role You will play a key role in ensuring the smooth operation of the executive office. You’ll manage complex schedules, coordinate communications, and act as a trusted point of contact for internal and external stakeholders. With a strong focus on professionalism and discretion, you’ll support the VP&COO in delivering strategic priorities across the organisation. Key responsibilities include drafting communications, coordinating meetings and events, maintaining documentation systems, and supporting the P&COO’s leadership of the Operations Portfolio. Acting as a key liaison, you will also support team engagement, track deadlines, and represent the VP&COO on delegated administrative tasks. This position requires excellent organisational skills, sound judgement, and the ability to manage sensitive matters in a dynamic and fast-paced environment. About You- Proven experience supporting senior executives in large, complex organisations.- Exceptional judgement, with the ability to act with diplomacy, patience, discretion, and tact.- Excellent customer service and interpersonal skills, with the ability to build strong relationships across all levels.- Highly developed written and verbal communication skills, with strong attention to detail.- The ability to work flexibly, efficiently, and collaboratively in a fast-paced, service-focused environment.- A proactive mindset, with strong problem-solving and critical thinking abilities.- Outstanding organisational skills and the ability to manage competing priorities with ease.- Proficiency in Microsoft Office 365 and experience with document management systems.- Knowledge of financial processes and/or experience in the tertiary education sector (highly desirable). About the Operations Portfolio The Operations Portfolio is led by the Chief Operating Officer (COO), and consists of the following teams: - Office of the Chief Operating Officer- People and Culture- Finance and Assurance- Enterprise Projects and Business Performance- Health and Safety- Governance, Policy and Compliance- Legal Services- Information Technology Services- Property Services- Data and Analytics Services The Operations Portfolio is responsible for providing enabling services across RMIT Group, working with all Colleges and Portfolios to assist them in achieving annual and strategic objectives, while also ensuring day to day operations are efficient and effective. To Apply Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. Position Description - Executive Coordinator, VP & COO Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements. LI-Hybrid Applications Close: 16 Oct 2025 11.59 pm - _or visit our Careers page for more contact information - _ - ._ - We are a Circle Back Initiative Employer - we commit to respond to every applicant._