Executive Assistant

2 weeks ago

Melbourne, Australia Cushman & Wakefield Full time

**Job Title**

Executive Assistant & Team Coordinator
**Job Description Summary**

Executive Assistant & Team Coordinator works closely with internal stakeholders to coordinate systems and processes in the assigned service line/state to ensure the team is able to deliver high standard services to the clients and achieve revenue targets. Executive Assistant & Team Coordinator may perform some Team Coordinator and/or Executive Assistant duties as required.

**Key Responsibilities**:

- Coordinate internal team meetings, video conferences, and external stakeholder engagements.
- Prepare high-quality presentations, reports, submissions, and documentation.
- Maintain professional branding across a suite of team documents nationally.
- Plan and execute client events in collaboration with our internal marketing team.
- Build and maintain strong working relationships with internal and external stakeholders.
- Coordinate internal processes and systems to streamline team operations.
- Track renewals, invoices, and financials to support accurate reporting and forecasting.
- Ensure timely delivery of internal and external communications.
- Monitor and maintain key team workflows and task lists.

**Qualifications & Technical Skills**:

- Minimum 3 years’ experience in a senior Executive Assistant or high-level administrative role.
- Real estate industry background is advantageous but not essential.
- Exceptional interpersonal and written communication skills.
- Excellent attention to detail, time management, and the ability to handle competing priorities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an intermediate level or above.
- Demonstrated ability to work both independently and as part of a team in a fast-paced, dynamic environment.
- Experience with document formatting, office coordination, and team operations.

**What We Offer**:

- The opportunity to work closely with some of the most inspiring leaders in the industry.
- Flexibility in working hours, with the benefit of a consistent onsite team environment.
- Endless opportunities to learn, grow, and shape your career trajectory.
- A supportive and collaborative culture where your impact is valued.
- Enjoy flexibility in your hours while working onsite in a supportive, engaged environment.

**_ We have a vision of the future, where people simply belong._**
- That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but everyday. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us_
- We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us._
- We are committed to keeping you, our workplaces and our client spaces safe & healthy.INCO: “Cushman & Wakefield”

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