Executive Coordinator

3 days ago

Melbourne City Centre, Australia Department of Justice and Community Safety Full time

**Provide comprehensive administrative and executive support to the Deputy Secretary, Police, Racing, Victims and Coordination (PRVC)**:

- **Provide high level support and coordination within a complex environment and contributes to initiatives as required, including corporate and business support projects**:

- **Coordinate written correspondence and departmental briefings through the Office of the Deputy Secretary, and PRVC Business Units, Offices of the Associate Secretary and the Secretary, and Ministerial offices**:

- **Coordinate PRVC responses to corporate reporting and Freedom of Information (FOI) requests**:

- **VPS4 salary: $97,955 to $111,142 plus superannuation**

**About the Business Units**

The Police, Racing, Victims and Coordination (PRVC) group is responsible for promoting community safety and wellbeing through public policy, governance and legislative advice and reform across several critical justice priority areas. PRVC is also responsible for providing key support to our Justice Ministers for Cabinet and Cabinet Committees. PRVC comprises four business units, including the Office of Racing, Ministerial Services, Policy Reform and Programs, Police and Community Safety, and Victim Services, Support and Reform.

**About the Role**

The Executive Coordinator leads the provision of high-quality executive, administrative, corporate, and business support services to the Office of the Deputy Secretary, PRVC. This includes the management of correspondence, leading corporate and business support projects and various internal financial, human resources, and data and performance reporting processes. The role requires superior capability in administrative and coordination functions, including coordinating and assisting with briefings and correspondence and the ability to provide advice and engage and communicate well with stakeholders.

**About You**
- Proven experience in providing executive support to senior executives within a large organisation and with limited supervision in a sensitive and fast-paced environment.
- Sound knowledge of the processes, policies and procedures within government and understanding of public sector accountability.
- Highly developed interpersonal skills and ability to work well and effectively with people across the department and VPS.
- Strong service excellence skills, with an ability to make clients and their needs a primary focus for maintaining satisfaction.

Even if you do not meet all the key selection criteria, we still encourage you to apply.

**Qualifications**

A qualification in administration or a similar discipline is desirable but not mandatory.

**How to Apply**

**IMPORTANT INFORMATION**:
**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

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