Billing Assistant

Job Title

- Billing Assistant

- Role

- Business/Professional Services

- Expertise

- Finance

- Job Location

- Brisbane

- Description

**About the role**

As a Billing & Administration Assistant you will use your strong relevant experience, forward thinking approach and initiative, and exceptional attention to detail as you take on responsibility for the following:

- Prepare & distribute WIP reports to each practice
- Attend to billing administration which includes, but is not limited to:

- Generating billing guides and Disbursement Only invoice
- Editing and finalise bills, including rate and Payors verification
- Reviewing engagement letters to ensure that bills conform with client billing requirements
- Summarising billing information in client Service Level Agreement's, and
- Distributing finalised bills to practice and ensuring all invoices are sent to the clients.
- Attend to e-billing administration which includes, but is not limited to:

- Assisting with the set up and maintenance of client e-billing platforms
- Uploading bills to e-billing platforms, attending to e-billing challenges and preparing final tax documents.
- Troubleshoot billing issues and escalate to Australia bills and the National Finance Manager where appropriate
- Ensure that billing procedures are being followed and assist with the development, improvement and implementation of billing procedures
- Assist with providing training to fee earners, secretaries and new team members on the billing process
- Client reporting - distribute and populate reports for institutional clients on a monthly and quarterly basis
- Partners monthly expenses
- Assisting in running conflict checks when necessary
- Keeping track of client deadlines and diarising when initial advices are due for new matters
- Attending to file closures
- Attending to Trust enquires
- Dealing with overpayments from clients.
- Provide secretarial cover as required such as:

- All matter related duties such as opening and closing files, printing, copying, filing and collation of documents and materials
- Diary management and room bookings
- All other duties to support the Partners, fee earners and other legal secretaries.

**Skills and Experience**
- Minimum of 1-2 years' experience in a similar role
- Highly numerate & analytical with excellent attention to detail
- Self-motivated with good interpersonal skills and the ability to communicate effectively across all levels of an international organisation
- Flexible with the ability to meet tight deadlines and manage competing priorities
- A positive approach and attitude, with high levels of initiative and enthusiasm
- Ability to challenge the status quo with a continuous improvement mind-set
- Previous experience in a law firm or a professional services environment would be advantageous, and
- A knowledge of Thomson Reuters Elite 3E would be advantageous but not essential.

**Reporting Structure**

In addition to any Partner reporting lines, all Legal Secretaries will report to the Legal Support Manager, Australia.

**About Clyde & Co in the Asia Pacific Region**

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

**How to apply**

**_We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, colour, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law._