Executive Officer Secretariat Support Business Admin

2 weeks ago

Sydney, Australia The Royal Australasian College of Physicians Full time

Posted: 18/12/2024

Closing Date: 12/01/2025

Job Type: Permanent - Full Time

Location: Sydney CBD

Job Category: Administration and Office Support

**About the RACP**
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

**Our Values**
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

**Why Join Us?**

**Our 3-2-1 Hybrid Working Model**
- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.

**The Role**

This Executive Officer role supports the RACP's Adult Medicine Division (AMD) is the largest Division of RACP, representing over 22,000 members (Fellows and trainees) who practice in a wide variety of specialties.

The AMD includes three Chapters, which support the following groups of practitioners:

- Australasian Chapter of Addiction Medicine
- Australasian Chapter of Palliative Medicine
- Australasian Chapter of Sexual Health Medicine

This role specifically supports these three Chapters of the AMD and their associated committees with responsibilities including, but not limited to:

- Implementing AMD Council and Chapter Committee decisions and strategic priorities in consultation with the Senior Executive Officer.
- Supporting Chapter events such as workshops and conferences.
- Monitoring and advising on Chapter policies and by-laws, and ensure these are regularly reviewed and updated.
- Building and maintaining positive relationships with key internal and external stakeholders, including elected and appointed committee members, external Specialty Societies, and other RACP staff.

**Desired Skills and Experience**:
To be successful in the role, you will possess the following skills and attributes:

- Demonstrated experience in delivering professional client and secretariat services, particularly in a membership organisation.
- High level stakeholder relationship skills, with demonstrated ability to develop good working relationships with senior professionals and represent stakeholders both internally and externally.
- High level written and verbal communication skills.
- Ability to research and prepare summary briefs on a range of health sector topic areas.
- Ability to work independently and take responsibility for outcomes, while also collaborating in a professional team.
- High level organisational skills and attention to detail.
- Proven ability to prioritise and manage competing deadlines from multiple stakeholders.
- Professional resilience and the ability to adapt to a changing work environment.
- Ability to work to processes and procedures
- Microsoft Office Suite, SharePoint and video/teleconferencing platforms

Experience working in health or membership-based organisations would be advantageous.

**NB: The RACP will be closed between 25 December 2024 - 1 January 2025 inclusive**so please expect a delay in response for any queries sent during these dates.

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