Secretariat Coordinator

3 days ago

Sydney, New South Wales, Australia Buscojobs Full time

Location: Sydney CBD – Hybrid flexibility

Contract: 12-month contract with view to further extension

Hourly Rate: $ $71.11 per hour + super

Our Federal Government Client is an independent agency that promotes efficiency and increased transparency in the delivery and funding of public health and aged care services across Australia.

The Office of the CEO (OCEO) enables the agency to achieve the effective delivery of its functions by providing the business infrastructure for the organisation. The OCEO delivers secretariat services to key committees including the Pricing Authority (Agency's governing board), advisory committees, and working groups, as well as legal, governance, finance, procurement, operational, and executive services.

The Role :

The agency Secretariat manages secretariat services to the Pricing Authority and key committees and stakeholders.

The APS6 Secretariat Coordinator supports the Secretariat team in delivering these services to meet agency goals.

Responsibilities include but are not limited to :
  1. Managing secretariat service delivery for statutory bodies under your responsibility.
  2. Managing travel, accommodation, and meeting logistics.
  3. Contributing to operational arrangements including financial management for the committees and working groups.
  4. Providing administrative support for ministerial and parliamentary processes.
  5. Improving work practices for correspondence, document management, data entry, and record maintenance.
  6. Managing contact lists and membership details for committees and working groups.
  7. Communicating with multiple stakeholders effectively.
  8. Managing the committee meeting calendar for operational efficiency.
  9. Monitoring project progress and contributing to project planning.
  10. Developing and implementing secretariat policies and procedures.
  11. Coordinating classification system documentation and processes.
  12. Working autonomously and collaboratively within the team.
Candidate Requirements :
  • High-level administrative expertise in a complex, fast-paced environment.
  • Strategic thinking abilities.
  • Strong stakeholder management, liaison, and negotiation skills.
  • Excellent written and verbal communication skills.
  • Ability to use initiative in planning and delivering projects.
  • Excellent time management and attention to detail.
  • Experience managing contracts and liaising with diverse cultural backgrounds.
Highly desirable :
  • Experience in secretariat services.
  • Qualifications in Business Management, Office Management, Public Administration, or related fields.
To Apply :

Applicants must hold Australian Citizenship and be able to obtain and maintain a national police check.

To apply, please submit your resume and expression of interest in MS Word format or contact Karen for more information.

Additional information may be requested to verify work rights, which should be provided promptly to expedite the process.

DFP encourages applications from Aboriginal and Torres Strait Islander peoples, people from diverse backgrounds, and those with disabilities. Reasonable adjustments are available upon request.

By applying, you consent to DFP processing your personal information as outlined in their privacy policy. Do not include sensitive personal information in your application.

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