Secretariat Coordinator

3 weeks ago

Sydney, New South Wales, Australia Buscojobs Full time

Location: Sydney CBD – Hybrid flexibility

Contract: 12-month contract with view to further extension

Hourly Rate: $ $71.11 per hour + super

Our Federal Government Client is an independent agency that promotes efficiency and increased transparency in the delivery and funding of public health and aged care services across Australia.

The Office of the CEO (OCEO) enables the agency to achieve the effective delivery of its functions by providing the business infrastructure for the organisation. The OCEO delivers secretariat services to key committees including the Pricing Authority (Agency's governing board), advisory committees, and working groups, as well as legal, governance, finance, procurement, operational, and executive services.

The Role :

The agency Secretariat manages secretariat services to the Pricing Authority and key committees and stakeholders.

The APS6 Secretariat Coordinator supports the Secretariat team in delivering these services to meet agency goals.

Responsibilities include but are not limited to :
  1. Managing secretariat service delivery for statutory bodies under your responsibility.
  2. Managing travel, accommodation, and meeting logistics.
  3. Contributing to operational arrangements including financial management for the committees and working groups.
  4. Providing administrative support for ministerial and parliamentary processes.
  5. Improving work practices for correspondence, document management, data entry, and record maintenance.
  6. Managing contact lists and membership details for committees and working groups.
  7. Communicating with multiple stakeholders effectively.
  8. Managing the committee meeting calendar for operational efficiency.
  9. Monitoring project progress and contributing to project planning.
  10. Developing and implementing secretariat policies and procedures.
  11. Coordinating classification system documentation and processes.
  12. Working autonomously and collaboratively within the team.
Candidate Requirements :
  • High-level administrative expertise in a complex, fast-paced environment.
  • Strategic thinking abilities.
  • Strong stakeholder management, liaison, and negotiation skills.
  • Excellent written and verbal communication skills.
  • Ability to use initiative in planning and delivering projects.
  • Excellent time management and attention to detail.
  • Experience managing contracts and liaising with diverse cultural backgrounds.
Highly desirable :
  • Experience in secretariat services.
  • Qualifications in Business Management, Office Management, Public Administration, or related fields.
To Apply :

Applicants must hold Australian Citizenship and be able to obtain and maintain a national police check.

To apply, please submit your resume and expression of interest in MS Word format or contact Karen for more information.

Additional information may be requested to verify work rights, which should be provided promptly to expedite the process.

DFP encourages applications from Aboriginal and Torres Strait Islander peoples, people from diverse backgrounds, and those with disabilities. Reasonable adjustments are available upon request.

By applying, you consent to DFP processing your personal information as outlined in their privacy policy. Do not include sensitive personal information in your application.

J-18808-Ljbffr

#J-18808-Ljbffr

  • Legal And Secretariat Ea

    1 week ago

    Sydney, New South Wales, Australia Cuscal Full time

    Coordination of Secretariat, shareholder, and insurance programs- Use your strong administrative skills to support the General Counsel and Compa- Be part of a leading payment solution provider in Australia**Our client's success is our success. And you make it happen**Payment systems are complex, regulated and everchanging. We are an established market...

  • Secretariat Officer

    2 weeks ago

    Sydney, New South Wales, Australia Nsw Government -Environment And Heritage Group Full time

    **Do you want your work to make a difference for NSW?**:- Together, we create thriving environments, communities and economies._- Secretariat Officer- Environment Officer Class 9- Temporary Fulltime position for 12 months with possibility of extension- Located in Parramatta- Salary relative to experience, and ranges from $111,595 to $124,315 + superHeritage...

  • Board Coordinator And Secretariat Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Allianz Australia Full time

    At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there's flexibility for balance and the support you need. We know that flexible work...

  • Aps5 Secretariat Officer

    2 weeks ago

    Sydney, New South Wales, Australia Hays Full time

    APS5 | 6-month contract | Sydney CBD | $55 per hour plus super | Federal Government**Your new company****Your new role**As an APS5 Secretariat Officer you will:- Provide comprehensive administrative support to ensure efficient operations.- Coordinate meetings, including scheduling and planning.- Assist in project planning and execution to meet organisational...

  • Secretariat/Administration Support

    2 weeks ago

    Sydney, New South Wales, Australia The Royal Australasian College Of Physicians Full time

    Posted: 22/05/2025Closing Date: 19/06/2025Job Type: Fixed Term ContractLocation: Sydney CBDJob Category: Administration and Office Support**About the RACP**The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the...

  • Legal and Secretariat Operations Manager

    2 weeks ago

    Sydney, New South Wales, Australia beBeeOperations Full time $130,000 - $145,000

    Job TitleOperations Manager, Legal and Secretariat ServicesAbout the JobWe are seeking a highly skilled Operations Manager to join our Legal and Secretariat team. As an integral member of our team, you will play a central role in supporting the efficient and effective delivery of legal and governance services to our Board and Executive team.Your primary...

  • Aps5 Secretariat Support Officer

    2 weeks ago

    Sydney, New South Wales, Australia Randstad Australia Full time

    Join to apply for the APS5 Secretariat Support Officer role at Randstad Australia2 days ago Be among the first 25 applicantsJoin to apply for the APS5 Secretariat Support Officer role at Randstad AustraliaGet AI-powered advice on this job and more exclusive features.The OrganisationThe organisation advocates for safe, efficient health and aged care for all...

  • Secretariat, Threatened Species Scientific Committee

    2 weeks ago

    Sydney, New South Wales, Australia Nsw Strategic Policy Science & Engagement Full time

    **_Do you want your work to make a difference for NSW?_**- Working to protect the state's environment and heritage._- **Temporary opportunity to 30 December 2025 with possibility of extension**:- **Full-time role - 35 hours per week + FlexTime**:- **Any NSW office location - regional location encouraged/hybrid working supported**:- **Salary ranges from...

  • APS5 Secretariat Support Officer

    2 weeks ago

    Sydney, New South Wales, Australia Randstad Australia Full time

    Join to apply for the APS5 Secretariat Support Officer role at Randstad Australia2 days ago Be among the first 25 applicantsJoin to apply for the APS5 Secretariat Support Officer role at Randstad AustraliaGet AI-powered advice on this job and more exclusive features.The OrganisationThe organisation advocates for safe, efficient health and aged care for all...

  • Governance Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Canberra Consulting Full time $120 - $130 per year

    Governance Coordinator / Secretariat –Contract: 6 months + 6 month extension optionRate: $120 – $130 per hour (incl. Super)Location: Sydney CBDClearance: NV1 About the Role We are seeking an experienced Governance Coordinator / Secretariat to support a senior Federal Government Director and their governance forums. This role requires a professional...