HR & Training Administrator

Varied, full time, permanent position
- Modern Eagle Farm office with parking
- Real career growth opportunity in a rapidly growing company

**Got a year or two of HR Admin experience? Take the next step in a role that will grow with you.**

**About us**:
CMC is a 100% Australian owned, privately run civil contractor. With a strong focus on people, culture, and services, we are proud of our 20 year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our exceptional people deliver exceptional outcomes because they are valued, supported, and encouraged to grow. Join us and be part of our future success story.

**About the role**:

- Standard hours of work: 8:00 AM to 5:00 PM, Monday to Friday;
- Based in Eagle Farm Office with occasional support to regional project sites (as required);
- Reports to the People & Culture Advisor and Executive Manager of People & Culture;
- Works closely with Project Administrators, Payroll, and Project Teams;
- Liaises with external training providers, RTOs, and industry bodies;
- Interacts with employees across all levels of CMC.

You will be responsible for the coordination and delivery of efficient administrative support across the People & Culture and Training functions at CMC. This includes day-to-day HR administration, inbox and document management, employee lifecycle support, and the effective administration of training compliance, data reporting, and maintenance of training records and systems. The role supports the broader People & Culture team to ensure legislative compliance, accurate record keeping, and a positive employee experience across the business.

**Human Resources Administration**
- Monitoring and managing the HR inbox daily, triaging and responding to queries, and escalating where appropriate;
- Preparing and issuing employee documentation including letters of offer, employment contracts, variation letters, transfer confirmations, and other employee-related correspondence;
- Maintaining employee records, ensuring accuracy and compliance within Vista;
- Supporting onboarding activities including gathering new starter documentation, coordinating pre-employment checks, and booking inductions;
- Maintaining staff movement registers, probation review tracking, and related compliance logs;
- Providing administrative support during recruitment campaigns, coordinating interviews, posting roles, and liaising with hiring managers;
- Assisting with PDR scheduling, documentation collation, and recording outcomes;
- Generating routine and ad hoc HR reports as required;
- Supporting internal communications by drafting or distributing HR announcements, reminders, and events.

**Training Administration**
- Acting as the primary administrative support for training activities across CMC, in collaboration with the P&C Advisor;
- Maintaining and updating training records in the training management system (Altora), ensuring all certifications, licences, and competencies are accurately logged;
- Managing the compliance reporting of the TPAS system, including collating, verifying, and submitting training activity and hours across projects;
- Coordinating enrolments and completions of traineeships, tickets, licences, and nationally recognised training in partnership with RTOs and internal stakeholders;
- Assisting in scheduling internal and external training sessions, preparing attendance lists, and managing confirmations;
- Ensuring all training documentation is compliant, accessible, and filed appropriately;
- Supporting training audits and reporting obligations for client and contract requirements.

**About you**:

- Certificate III/IV in Business Administration, or similar;
- Familiarity with training compliance frameworks and reporting tools (e.g. TPAS);
- Previous experience using HRIS and Training Management Systems;
- Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook);
- The ability to handle confidential information with discretion and professionalism;
- Exceptional organisation and time management skills;
- High attention to detail and accuracy in document preparation and data entry;
- Be proactive and responsive with the ability to manage multiple tasks simultaneously;
- Strong interpersonal and written communication skills.

**Interested?**:
Great, let's talk.

Act fast though because we anticipate that this role will not last long.

We respect your time and interest so you will receive a response, whether shortlisted or not.

**Please note that unfortunately visa sponsorship is not offered for this role.