Executive Assistant

6 days ago

Canberra, Australia Australian Government - Department of Education, Skills and Employment Full time

APS Level 5
- Canberra, ACT

**Department of Employment and Workplace Relations**
***
We enable access to quality skills, training and employment to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**

The Workforce Australia for Individuals Division is responsible for managing and delivering online and tailored services for individuals, including those on income support. Staff interact with clients through the full length of their employment pathway, from their first interaction with our services. We focus on the individual service and experience, ensuring individuals can easily access core supports and job seekers are actively encouraged to participate.

The Executive Assistant is responsible for providing high level support to the First Assistant Secretary, the Executive Officer and the Division, managing multiple priorities in a high performing Division, in a complex and fast-paced environment.

**Duties and Responsibilities**

As an Executive Assistant you will work cooperatively across the Division/Group and with other executive support staff.

Duties and responsibilities include:

- Coordinate and manage appointments for the First Assistant Secretary, including scheduling meetings and collation of meeting papers
- Organise travel and accommodation logistics, prepare travel itineraries and acquit credit card and travel expenses
- Answer incoming calls, general enquiries and assist across the Division as required
- Monitor incoming correspondence for the First Assistant Secretary, liaising professionally with internal and external stakeholders as required, including senior executives and all levels of departmental staff to ensure deadlines are met
- Work closely with the Executive Officer to assist in divisional coordination tasks, general administration and helping to establish and manage clearance processes for the division

**How to Apply**

Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

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