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Administration Manager

2 weeks ago

Gold Coast, Australia Dutton Group Full time

**Dutton Group****:
Dutton Group
Posted 32 mins ago

**PRESTIGE VEHICLE DEALERSHIP- EXPERIENCED ADMIN REQUIRED**

**About the business and the role**

Proudly Australia’s largest, pre-eminent dealer in general, prestige, luxury and classic cars.

An exciting opportunity is now available for an experienced and driven individual to join our ‘brand new’ automotive retail operation on the Gold Coast. You will be part of an enthusiastic and passionate team which retails used prestige vehicles. In this critically important role, you will be responsible for all Finance and Administration duties for this important Business Unit.

Training will be given to the successful applicant

**Job tasks and responsibilities**

Comprehensively ensuring that all revenues and expenses at the site are accurately captured and allocated across all vehicles or general ledger line item in a timely manner.

Input of other Site invoices into Eclipse as approved by Site Manager eg rent, electricity, Carsales. Of extreme importance is invoice narration in Eclipse and general ledger coding (ensuring in line with Budget code)

To work closely with Group Financial Controller to ensure that all daily, weekly and monthly P&L reporting for the site is accurate

To work closely with Site Manager to deliver timely and accurate information

To work closely with Sales & Finance Manger to create multiple Sales contracts & invoices daily.

To manage cashflow of the site

To be responsible for the Balance Sheet (and hence monthly Balance Sheet reconciliations)

Daily bank reconciliation

General office administration

Coordinate staff reimbursements with Head office

Responsible for Staff Attendance timesheets and submitting these weekly to Payroll

Responsible for ensuring all invoices entered into Eclipse are also scanned and uploaded into Eclipse.

Responsible for Site Accounts Receivable collection and management

Responsible for management of Site Accounts Payable to monitor ageing. Reconcile Creditor Supplier statements to Aged Creditor trial balance for the Site.

Daily banking in accordance with Group Banking and Handling Cash procedures

Batch payment load for all invoices that require payment. This will be processed by Head office

Daily reconciling of EFTPOS machine

Responsible for site Debit Card ie safekeeping and issuance / return together with invoices

Monthly Balance Sheet reconciliations for the Company

Generation of sales contracts

Vehicle registration and QLD transport department processing

A background in finance and administration
- INDUSTRY EXPERIENCE HIGHLY REGARDED

A background within automotive and experience with ECLIPSE & DIAS would be looked upon favourably

Strong communication skills

Highly accurate when it comes to daily processing and an eye for detail

Strong organisational skills

Ability to think proactively

Strong time-management skills

Ability to work autonomously or as part of a team with mínimal supervision

A professional and corporate presentation and manner

Experienced in a fast paced office culture

Intermediate to advanced computer knowledge is essential, including Word, Excel and Outlook

Grounded personality with a “Can-Do” attitude along with a genuine desire to help the team to succeed is paramount.

If this sounds like you and your looking to be part of something special in the Automotive industry, then our team at Dutton One would love to hear from you

**Job Features**:
**Location**:
Southport, Gold Coast QLD

**Salary**:
$65,000 - $80,000

**Availability**:
Full Time