Administrator

2 weeks ago

Gold Coast, Queensland, Australia We Paint Gold Coast PTY LTD Full time $60,000 - $80,000 per year

About We Paint Gold Coast

We are a professional painting company based in Burleigh Heads, serving both residential and commercial clients across the Gold Coast region. Our team of 15 staff is dedicated to crafting exceptional results—whether it's for internal or external painting, roof restorations, wallpapering, pressure washing or epoxy and concrete floor finishes.

⸻

Position: Administrative Officer

Why Join Us?


•    Be part of a local, passionate, and dynamic team committed to delivering high-end finishes and exceptional service.


•    Thrive in a growing, hands-on environment with a growing company with plenty of job growth opportunity

Key Responsibilities


•    Provide day-to-day administrative support across office operations.


•    Manage project documentation, scheduling, and coordination using our job management system.


•    Handle invoicing, supplier liaising, and financial records via Xero.


•    Act as a central point of contact—fielding client enquiries and liaising with our painting teams in the field.


•    Maintain client databases, prepare quotes, and handle general correspondence.

  • Reach out to companies to secure future relationships

Must-Have Skills & Qualifications


•    Minimum 3 years' experience in an administrative or similar support role.


•    Proficient with Xero for invoicing and financial administration.


•    Prior experience with job management systems (e.g., Tradify Tradition, WorkflowMax, or similar).


•    Exceptional organisational skills with strong attention to detail.


•    Clear and professional communication—both written and verbal.


•    Able to multitask, prioritise effectively, and adapt in a fast-paced environment.

Nice to Have

  • Preferred past experience working within trade based companies.
  • Familiarity with the Gold Coast residential and commercial painting industry.


•    Experience preparing project quotes or managing client-facing documentation.

  • Experience in quantities estimations off a plan

What's in It for You?

  • Brand new office fitout in a newly built factory in the heart of Burleigh Heads

  • Above award hourly rate with opportunity for job growth


•    Opportunity to develop your skills across administration, operations, and client relations.

How to Apply

Send your resume and a brief cover letter (highlighting your Xero and job-system experience, plus your most relevant administrative experience) to

Please include "Administrative Assistant Application – [Your Name]" in the subject line.

We look forward to welcoming the right candidate who will grow with us as a company.

  • Administrative Support Specialist

    4 days ago

    Gold Coast, Queensland, Australia beBeeHospital Administrator Full time $70,000 - $100,000

    Job SummaryThe hospital administration department seeks a skilled professional to work in a part-time capacity as the first point of contact for patients and visitors.The ideal candidate will manage patient admissions, pre-admissions, and billing processes while ensuring a seamless experience for those in our care.Responsibilities:Manage patient admissions,...

  • Administration

    4 days ago

    Gold Coast, Queensland, Australia Arcare Aged Care Full time

    **Administration Officer | Arcare Helensvale**Arcare have an exciting opportunity available for an experienced and qualified Administration Officer **_(including rostering)_** **to join our dynamic and fun team**What Arcare offer**:Beautiful 5-star aged care residence proving the highest quality of support, including dementia and permanent support with our...

  • Administrator

    7 days ago

    Gold Coast, Queensland, Australia Oyster People Full time

    Supportive and progressive agency with great career growth- Whilst Real estate experience is desirable - Strong Administrator consideredDo you have experience as a sales administrator or are you a strong administrator looking to get into real estate? if so read aheadOur client is an industry leading name and sets the standard for exceptional customer service...

  • Administrator

    1 week ago

    Gold Coast, Queensland, Australia Persolkelly Full time

    You will play a crucial role in ensuring the smooth and efficient operation of daily administrative tasks. You will work closely with various teams and departments to provide essential support that enables our clients organisation to excel. This position requires a detail-oriented individual who can handle a variety of tasks while maintaining a positive and...

  • Administrator

    4 days ago

    Gold Coast, Queensland, Australia Branched People Pty Ltd Full time

    **ADMINISTRATOR**We are currently seeking Administrator for established business in Ormeau, working day shift starting at 7am- Pay Rate $30.00- Immediate start- Ongoing work, potential to go permanent**The Role**:Responsible for all outgoing local and interstate freight movementPicking small ordersCommunicate with customers to provide estimate time on...

  • Administrative Coordinator

    5 days ago

    Gold Coast, Queensland, Australia beBeeAdministration Full time $50,000 - $70,000

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to support our business. The successful candidate will have a strong background in administration and be able to provide high-quality support to our team.The role will involve general administrative duties, including lease administration, assisting with property...

  • Project Administrator

    1 week ago

    Gold Coast, Queensland, Australia beBeeAdministrator Full time $90,000 - $120,000

    Project Administrator RoleWe are seeking a highly organized and detail-oriented Project Administrator to join our team. The successful candidate will be responsible for providing administrative support to our engineers, assisting with project documentation, and coordinating with various stakeholders.The ideal candidate will have excellent communication...

  • Office Administrator

    6 days ago

    Gold Coast, Queensland, Australia Rede Accountants Full time

    Role DescriptionThis is a full-time, on-site role for an Office Administrator located at Robina on the Gold Coast, QLD. The Office Administrator will be responsible for our electronic filing system including document collation of tax returns and financial reports, assist with ATO administration including document preparation and lodgement tracking, maintain...

  • Office Administrator

    1 week ago

    Gold Coast, Queensland, Australia Rede Accountants Full time

    Role DescriptionThis is a full-time, on-site role for an Office Administrator located at Robina on the Gold Coast, QLD. The Office Administrator will be responsible for our electronic filing system including document collation of tax returns and financial reports, assist with ATO administration including document preparation and lodgement tracking, maintain...

  • Project Administrator

    1 week ago

    Gold Coast, Queensland, Australia Ventia Pty Limited Full time

    The Project Administrator role sits within the Road Asset Maintenance Contract. This is a full-time permanent role based in Stapylton.**Key responsibilities**:- Reporting and supporting to the Contract Administrator.- Processing all subcontract claims, variations, progress payments and correspondences and any other related issues to the subcontractors'...