Bids and Transition Specialist

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

**What this opportunity involves**:
The Bids and Transition Specialist is responsible for leading the procurement aspect of new business transitions to ensure seamless changeover of outsourced services through to early optimisation stage.

Reporting to the Head of Bids and Transition, you will also be involved working with the solutions development team and wider Procurement team in obtaining competitive vendor pricing to support new business bids.

This role is required to be based in Melbourne or Sydney.

**What this role involves**:
Compile, review and analyse bid documents and pricing templates to understand scope, technical requisites and required pricing structure.
Select the appropriate pricing methodology to ensure most competitive and high quality response for submission. These include use of preferential pricing, benchmark data or engaging vendors for any client-specific scope and asset pricing as well as using collateral written content for qualitative response requirements.
Work with the S&P Sourcing and Operations teams to ensure alignment on vendors to engage, pricing approach and final pricing for submission.
Work closely with the Sales/Solutions Development (SD) team to align on bid strategy, response approach and confirm scope and pricing template based on provided bid data.
Ensure submission of bids on or before agreed submission date to SD.
Read and understand transition documents including Deal Summary, transition tracker, vendor list and scope matrix.
Lead the communications to incumbent new client vendors using standard communication templates including vendor letters, vendor data pack and interim/short-form agreements as required both within the Corrigo environment or with initially non-Corrigo client.
Receive, compile and track vendor responses to the communications to ensure completeness and accuracy and provide status report to transition team/stakeholders as required.
Coordinate with the Corrigo team to ensure relevant Corrigo requirements are met including placing Corrigo-request for connecting vendors into the system and regularly tracking progress.
Regularly attend and actively participate in the scheduled/weekly transition and optimisation calls working closely with the regional or local transition-optimisation leads and cross-functional teams.
Populate, update and submit the applicable transition tracker as required.
Ensure full hand-over of required S&P documents and tools during optimisation stage including provision of procurement training to new members of the IFM team.
Take custodianship of bid and transition documents including organising files and folders to ensure efficient storage and retrieval.
Periodically review the overall bidding and transition processes and tools with the B&T Head with a view to identify areas for improvement and make recommendations accordingly.

Bachelor’s Degree in Business / Commerce or related disciplines
Qualifications and professional memberships, such as Chartered Institute of Purchasing and Supply (CIPS) or equivalent are considered
Proven experience (at least 5 years) working in procurement, consulting, purchasing, sourcing and negotiation
Relevant work experience in IFM with knowledge of procurement for services related to facility management will be highly regarded
Experience in bid response preparation