Facilities Coordinator

**Facilities Coordinator**

**Job ID**
- 225754

**Posted**
- 14-Jul-2025

**Service line**
- GWS Segment

**Role type**
- Full-time

**Areas of Interest**

Facilities Management

**Location(s)**

Melbourne - Victoria - Australia
- **GWS account - a multinational oil & gas client**:

- ** Opportunity to elevate your career in Facilities Management**:

- ** Melbourne | Land of the Wurundjeri people**

**About CBRE**

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

**About the Role**:
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is to support the Facilities FM/AFM with the administration needs of the office facility and/or property.

**What You’ll Do**:

- Mails and courier coordination
- sorting, dispatch and manning the mailroom during office hours.
- Support to the Facility Manager
- Support and perform reception (as required)
- Meet and greet all visitors in a welcoming and professional manner. Ensure that relevant safety & security procedures are followed.
- Register guests who are not registered and issue relevant security badge, and locker.
- Ordering and packing away of office stationery and pantry needs.
- Organise printing of business cards and any other printing needs.
- Assist with screening and onboarding of new contractors.
- Collect mail from the building mail room and distribute.
- Conduct monthly inspections of Client tenancy, covering all aspects of the facilities premise’s management services and Health and safety. Reporting all issues to the Facilities Coordinator.
- Assist Facilities Coordinator with the roll out of regional initiatives for workplace experience.
- Organise the pickup of confidential waste bins, and document archiving.
- Undertake other duties and tasks as your manager may reasonably direct from time to time.
- Develop client relationships.
- Always act legally and within the parameters of accepted business practice. Undertake no course of action that may result in legal action against CBRE or otherwise bring the company to disrepute.

**What You’ll Need**:

- At least 3 years of experience in a similar role
- Experienced in the use of financial tools and processes for invoicing and purchase order raising.
- Excellent attention to detail and the ability to remain task focused.
- Ability to communicate at all levels and build effective and professional relationships with clients and colleagues.
- Strong stakeholder management skills.

**What's in it for you?**
- Working alongside an experienced, well-established individual.
- Extremely inclusive and friendly office culture.
- Exposure to world-class facilities management services and opportunity to work with some of the industry’s most talented performers.
- High exposure to career growth opportunities within GWS and across CBRE

If this sounds like a good fit, we’d love to hear from you-
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.We look forward to hearing from you #WeAreCBRE