Project Administrator

2 weeks ago

Perth, Australia Hitachi Rail STS Australia Pty Ltd Full time

**Description**

**Project Administration**

Perth Based Role on a 5/2 roster.

Familiarity with software such as SAP, ACCONEX, Ariba is a plus;

**Key Responsibilities include but not limited to**:

- Assisting with the Administrative needs of the Project by:

- Administering projects from award to completion in accordance with IMS procedures;
- Preparing external contractual correspondence including variations, quotes and reports;
- Attending client project meetings where required, follow up action items to ensure timely delivery;
- Managing project specific materials schedules and registers in accordance with TMS procedures;
- Familiarization with RTIO and Roy Hill site mobilization requirements and procedures;
- Assisting the Engineering Coordinator and technical staff as required.

**Providing secretarial support to the Project by**:

- Co-ordinating and taking minutes for all internal meetings
- distributing and following up actions;
- Providing secretarial support to the senior personnel, including word processing, diary management, filing and production of documentation for outgoing correspondence, tender submissions and presentations;
- Coordinating domestic and overseas travel arrangements i.e. airlines, accommodation, car hire for Perth based personnel;
- Receiving, actioning and maintaining confidentiality of all correspondence (both internal and external) for senior personnel;

**Document Management and Reporting**
- Manage the Project document processes and materials along with Project Reporting needs by:

- Ensuring project and contractual reporting requirements are delivered on time and in the correct format;
- Holding responsibility for the tracking and transmission of project documents to allow effective record keeping for the project and client, whilst maintaining and up keeping project files;
- Supporting the weekly and monthly Project reporting requirements.

**_Employee Benefits_**

This is a fantastic opportunity to be part of a Global Company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development available.

**_ About _**_Hitachi Rail_**
- Hitachi Rail is a fully integrated, global provider of turnkey rail solutions across rolling stock, signalling, operation, service and maintenance, digital technology and turnkey with a presence in 38 countries, across 11 manufacturing sites on three continents and over 13,000 employees. Hitachi Rail is headquartered in London, UK and is ultimately wholly owned by Hitachi Ltd. Our engineering heritage and culture is rooted in Japan, where our first steam and electric locomotives were built in the early 1920s. We continue to deliver the most current Shinkansen for Japan’s railways and have successfully exported our technology and expertise to multiple rolling stock projects across the globe - from high speed, tram and metro to driverless technologies for passengers and freight._

**_Diversity_**
- Hitachi Rail is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply._
- Please note, screening and interviews may take place prior to the advertised close date._

LI-YR1

  • Projects Administrator

    2 weeks ago

    Perth, Australia Quattro Project Engineering Full time

    Perth November 4, 2024 An exciting role for a motivated and detail-oriented Project Administrator to join an award-winning company on a full-time basis. **The Role**: Join our team as a Projects Administrator on a permanent full-time basis. This presents an exciting opportunity to develop your skills and make an impact while working alongside our talented...

  • Business Support Administrator

    2 weeks ago

    Perth, Australia Quattro Project Engineering Full time

    Perth September 11, 2024 We are looking for a Business Support Administrator to join our team based in our Perth Head Office on a full-time basis. **The Role**: We are currently seeking a Business Support Administrator to join our team based in our Perth Office on a full-time basis. The Business Support Team provide support across all divisions of the...

  • Project Administrator

    2 weeks ago

    Perth, Australia O'Connor Contracting Full time

    O'Connor Contracting are seeking an experienced project administrator to join their team. KEY RESPONSIBILITIES & ACCOUNTABILITIES Administrative support for the project, including: Providing wide-ranging project and administrative support to the General Manager (Projects) and wider Project team. Responsible for the management and coordination of the...

  • Project Administrator

    4 weeks ago

    Perth, Australia POWERTECH PTY LTD Full time

    Powertech is an Electrical Engineering Services Provider delivering HV/LV & E&I engineering, installation, commissioning, testing and operations and maintenance services to our clients in the Mining & Minerals, Oil & Gas, Energy & Utilities, Refineries & Infrastructure, Defence, Renewable Energy, Ports & Rail Sectors across Australia, and SE Asia. Due to a...

  • Project Administrator

    2 weeks ago

    Perth, Western Australia Cooke & Dowsett Pty Ltd Full time $104,000 - $130,878 per year

    Project AdministratorLocation - MALAGA, WAFor over three decades, Cooke & Dowsett Plumbing Group (CDPG) has proudly served the construction industry, delivering exceptional service on some of the most iconic projects in Australia and New Zealand. Established in 1992 from humble beginnings, we have grown to become synonymous with quality and excellence,...

  • Project Administrator

    4 days ago

    Perth, Australia Stantec Full time

    Project Administrator - ( 230004OJ ) **Description** **Project Administrator** At Stantec we believe that communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why we always design with community in mind. We care about the communities we serve—because they're our...

  • Project Administrator

    5 days ago

    Perth, Australia Empired Full time

    **The Role** We are looking for an experienced Project Administrator to join our team in Perth. As a Microsoft Gold Partner, we continually have a large range of diverse projects to work on and you will be supporting our Project Managers to deliver exceptionally. You will have responsibility for providing project administration and reporting support as well...

  • Project Administrator

    4 days ago

    Perth, Australia KBR Full time

    **Title**: Project Administrator **Are you a Project Administrator looking for a new challenge?** **We are looking for a Project Administrator to join our KBR Transport team in Perth.** Our people are important to us, and you will play a key role in contributing to the success of our business. We believe in empowering our employees, by nurturing...

  • Project Administrator

    2 weeks ago

    Perth, Australia Unite Resourcing Full time

    Exceptional career opportunity - Leap into the prosperity of contracts administratin! - Remain in WA's mining industry with free parking in Waneroo! **Unite Resourcing** has an immediate requirement for an experienced project administrator who is now willing and able to embrace the learnings and world of contracts! Our client is an amazing mining contractor,...

  • Project Administrator

    4 days ago

    Perth, Australia Woolpert, Inc. Full time

    Overview: **Your new company**: - Woolpert is the premier architecture, engineering, geospatial (AEG), and strategic consulting firm, with a vision to become one of the best companies in the world. We innovate within and across markets to effectively serve public, private, and government clients worldwide. - Woolpert is a Global Top 100 Geospatial Company,...