Project Administrator

3 weeks ago

Perth, Australia POWERTECH PTY LTD Full time

Powertech is an Electrical Engineering Services Provider delivering HV/LV & E&I engineering, installation, commissioning, testing and operations and maintenance services to our clients in the Mining & Minerals, Oil & Gas, Energy & Utilities, Refineries & Infrastructure, Defence, Renewable Energy, Ports & Rail Sectors across Australia, and SE Asia.

Due to a consistent rate of company growth, which is paving the way for further expansion into local markets, we currently have a requirement for aProject Administrator to join us on a full-time basis in our Perth, Malaga based office.

Reporting to the Administration Lead, Main responsibilities include but are not limited to:

- Execute assigned projects diligently, effectively, professionally and within agreed timeframes.
- Liaising with Project Manager/Leads on the administration requirements for projects ensuring that our systems are correctly set up from quote to final invoicing and close out.
- Attending to customer queries and requests while ensuring the clients requirements are met.
- Approving project time and expenses.
- Maintaining various registers, spreadsheets, and documents appropriate for each Project.
- Ensuring all project documentation is correctly filed and accessible.
- Ensuring project documentation are maintained for all monthly reporting.
- Maintaining training and competency records.
- Ensuring all resource scheduling is current and accurate.
- Maintaining various registers and spreadsheets appropriate for each Project.
- Accurate and on time client invoicing and diligence with following up on aged receivables.
- Purchasing materials for internal and external projects including raising purchase orders.
- Utilising operations support to ensure smooth operations within the projects you are administrating.
- Assist with administering all personnel site requirements including inductions, travel, training, medicals, and client documentation/systems.
- Any other Adhoc tasks as advised by the Administration Lead.

What you’ll bring to the team:

- Cert III, Cert IV, Diploma in Business Administration or similar.
- Proactive & well organised.
- Excellent written and verbal skills are essential.
- Proficient skills in Microsoft Office Applications (Outlook, Word, Excel), as well as a willingness to learn our in-house software system and work with this daily.
- Strong Administration background will be viewed favourably.
- Worked with an ERP system (SAP, Oracle, Epicor, Pronto etc.) desirable.
- Previous experience in a busy administrative and operational support role.
- Excellent interpersonal skills and great attention to detail.
- A practical and well organised approach with a proven ability to multitask.
- Competent to work in a high-pressure environment.

Powertech is an equal opportunity employer and we support diversity in our workplace.

If you believe you have what it takes, please click APPLY NOW to this advert today.

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