Project Administrator

Project Administrator - ( 230004OJ )

**Description**

**Project Administrator**

At Stantec we believe that communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

**About the role**

Stantec are working on some iconic and exciting projects and we are looking to grow our supportive and friendly administration team We are looking for a **Project Administrator.**

The purpose of this role is to assist the Group Leader (GL), Project Technical Leads (PTL), Task Manager (TM) and Project Managers (PM) & Project Engineers (PE) in the delivery of projects and the administrative functions associated with these.

Assist the project team to administer projects efficiently, allowing a profitable outcome, QA adherence, project progress, program reporting and risk management. Tailor personal approach to suit the requirements of external Clients and internal stakeholders alike.

**Day to day tasks would involve**
- Assist the PTL/PC to coordinate project teams to allow them to maintain an appropriate level of service to clients;
- Communicate with PTL/GL/TMs/PC to manage service expectations and commitments;
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality Systems and Project Quality Procedures;
- Assist the section TMs with managing their conformance to the QA requirements;
- Ensure the layout and formatting of all documentation you issue is consistent with Stantec’s brand and make all necessary effort to minimise spelling and grammatical errors;
- Support the TM/PTL/GT/PC in the continual improvement of Stantec quality procedures and standards and proactive implementation of the same;
- Assist the PTL/TM in the execution of project design and documentation services, including Document Control tasks;
- Arrange internal project team meetings;
- Coordinate responses to project queries by the project team as required;
- Manage requests for information (RFI) for projects you are responsible for as required;
- Manage all incoming and outgoing documentation related to your projects as necessary;
- Assist in diary management for SM/PC/PE as required;
- Enter and manage data within the client relationship management (CRM) system - Pipeline;
- Enter new projects into the Stantec project administration system including all necessary information required;
- Track and monitor submissions and proposals to assist the PE in follow up;
- Facilitate knowledge sharing and proactively engage with other Project/Technical administration staff in your office and in other offices;
- Collaborate with other Project/Technical Administration staff in your team in relation to technical issues, resource sharing and project issues;
- Undertake personal training opportunities to enhance professional development;
- Demonstrate collegiate and collaborative approach at all times;
- Assist the GT/PTL/TM to facilitate celebration of project successes and milestones;
- Promote and contribute to a sense of community, fun and team spirit; and
- Regularly interact and engage with other members of the section and office.

**What we offer**
- Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing;
- Genuine Flexible Working Arrangements - Including work from home opportunities;
- Option to purchase up to 4 weeks additional leave;
- Mentoring for your own development and the opportunity to mentor others;
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables;
- Salary Continuance Insurance (SCI);
- Mental Health and Wellbeing Programs;
- Service Recognition Awards;
- Employee Assistance Program; and

**About us.**

The Stantec community unites approximately 28,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy and resources, environmental, water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work.

**How to apply**

Submit your most recent CV outlining any relevant work experience you have in this area.

**Qualifications**

**To be successful for this role you'll need**:

- Previous project administration experience;
- Ideally you will have a backgr