Executive Assistant

1 week ago

Brisbane, Australia Perigon Group Full time

WFH Flexibility.
- Staff On Site Parking Discount.
- 6 month contract role.

**The Company**

Our client is a leading Australian business who are market leaders, well known for embracing creativity, technology transformation, and a strategy focused around sustainability and culture. Headquartered in the inner suburbs of Brisbane, this complex organisation is lead by renowned leaders who come from the world's most sophisticated and successful organisations.

**The Role**

The organisation is seeking someone on a
**6 month contract** to cover an internal secondment. Key responsibilities include;
- Provide confidential secretarial and executive assistant support to the Executive Director.
- Draft, review, update and coordinate release of a wide range of documents including correspondence, reports, submissions, policies and procedures and presentations with a high level of accuracy and attention to detail.
- Complex diary management and coordination, liaising with internal and external clients to schedule activities and to ensure the Executive Director is appropriately prepared for all meetings and activities, seeking additional information and documentation if required.
- Promptly and professionally respond to, triage, or redirect incoming correspondence, ensuring that matters are appropriately prioritised, and that outstanding matters are followed up and completed to deadlines.
- Undertake research and investigation in order to provide information or advice.
- Assist in delivering projects, compliance and other activities as required.
- Maintain records management systems for the office including responsibility for capturing records and documents on the electronic records management system.
- Arrange functions, training and events, including invitations, venue bookings, equipment hire, catering etc.
- Procure goods and services and completing Corporate Card reconciliations to ensure compliance and accountability.
- Work closely, act as mentor and provide advice, as necessary, to other Executive Assistant and support staff within the Department.
- Compliance with health and safety policies, procedures, hazard reporting and safe work practices.

**About You**
- 5+ years experience as an EA supporting C-suite executives
- Advanced knowledge in Microsoft suite of products
- Adaptable to new software
- Exceptional problem solving and analytical skills
- Driven and shows initiative
- Flexible and adaptable with a strategic mindset
- Experience in working with sensitive and confidential information discretely

For more information, please call Savannah Crydon on 07 3854 3806.

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