Receptionist
24 hours ago
IPA has partnered with an innovative and integrated Victorian Healthcare provider who approaches healthcare from a new perspective and is renowned for providing wellbeing to communities. There focus for their customers is to have access to the best quality healthcare, when and where they need it. The organisation operates some of the largest residential aged care homes across Melbourne and Geelong, in addition to primary care medical centres and industry training facilities.
Reporting into the HR Manager, this role contributes to the efficiency of the Head Office activities by providing support to Reception, Administration and Support functions of the office.
This is a dual Reception Desk and as the first point of contact for this exceptional organisation some of your duties will include:
- Receive visitors/phone calls in an efficient and welcoming manner ensuring a professional and positive experience to the organisation linking callers to the appropriate person.
- Ensure reception area, meeting rooms and the Hub (central meeting area) are kept tidy and inviting.
- Assist with meeting room and teleconference bookings (including catering and IT requirements).
- Basic assistance with audio visual in meeting rooms.
- Maintaining appropriate supplies for both external visitors and staff (includes kitchen supplies such as milk, biscuits, cleaning items).
- Process incoming/outgoing mail and couriers including documents efficiently and appropriately.
- Order and maintain office stationery, postage, and grocery supplies.
This role is working within a dynamic & fast-paced environment. This position would require someone who has previous experience working as a Receptionist in a corporate environment and someone who has outstanding customer service skills with excellent time management abilities. You must be someone that is able to adapt to changing environments, be resilient and be able to work in a busy passed environment. Excellent written and verbal communication skills is key and confident in engaging with various stakeholders. You must have excellent presentation skills and professional manner. Previous experience working on a busy Reception Phone system would be ideal, and you must have proficient skills in the Microsoft Suite Packages.
If you are interested in this role and have the key skills and experience, we are looking for then, please
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