Join Our Team As a Payroll Assistant

Peopleworks Cleaning Services is a family operated Australian business. We are a Property Services company who are experiencing notable growth. We are a Melbourne based Company who have a, national footprint and great reputation for our relationship driven service. Our important client base covers education, retail, residential, NDIS, industrial, commercial, and public buildings and our services incorporate cleaning, grounds, essential services, and periodical works.

**We are seeking a detail-oriented and organized Payroll Assistant to join our team - 20 hours per week**

**Responsibilities**:

- Create, maintain, and update employee schedules/rosters based on business needs, employee availability, and workload requirements.
- Monitor and record employee attendance, including clock-in and clock-out times, breaks, and deviations from established roster/budgets.
- Handle requests for shift changes, swaps, and time-off, while maintaining appropriate staffing levels and operational continuity.
- Ensure compliance with awards, fair work, employment contracts, and company policies related to scheduling, overtime, and rest periods.
- Communicate effectively with Supervisors regarding their team schedules, changes, and upcoming shifts, addressing any concerns or queries.
- Generate and analyse reports on attendance, overtime, leave balances, and other relevant metrics for management review.
- Utilize scheduling and timekeeping software to streamline processes and maintain accurate records of employee work hours.
- Provide training on timekeeping software to Managers, supervisors, and employees.
- Support managers and supervisors in resolving scheduling conflicts, unexpected absences, and other issues that might arise, finding suitable solutions to maintain smooth operations.
- Collaborate with various departments, including HR, supervisors, and team leaders, to meet staffing needs across different shifts and work areas.
- Identify opportunities for process improvement within the scheduling and timekeeping process to enhance efficiency and employee satisfaction.
- Assist in payroll software change over.
- Oversee the payroll process, including collecting and verifying timekeeping data, calculating wages, and ensuring timely and accurate payment to employees.

**Qualifications**:

- High school diploma or equivalent; associate or bachelor’s degree in a related field is a plus.
- Proven experience as a roster timekeeper, scheduler, or in a similar role.
- Strong understanding of fair work, employment contracts, and company policies related to scheduling and attendance.
- Proficiency in using scheduling and timekeeping software.
- Excellent organizational skills and attention to detail.
- Effective communication and interpersonal skills.
- Ability to adapt to changing circumstances and make quick decisions.
- Problem-solving skills to address scheduling conflicts and unexpected situations.
- Ability to work collaboratively with different departments and team members.
- 2- 3 years’ experience in payroll processes and polices.

**Benefits**:

- Competitive salary
- Professional development opportunities
- Positive and collaborative work environment
- Hybrid working
- Mon to Fri - No weekends

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $32.00 per hour

**Benefits**:

- Work from home

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- MELBOURNE, VIC 3004: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Can you work Monday to Friday?
- Which payroll software's do you have experiences with?

**Education**:

- Graduate Certificate / Graduate Diploma (preferred)

**Experience**:

- Payroll: 2 years (required)

Licence/Certification:

- Police Check (required)

Work Authorisation:

- Australia (required)

Shift availability:

- Day Shift (preferred)

Work Location: Hybrid remote in MELBOURNE, VIC 3004