Executive Assistant

15 hours ago

West Perth, Australia Fenix Newhaul Full time

Company Description
**About Newhaul**

We are a passionate team of collaborators, can doers and forward thinkers. Our goal is to build a great haulage company, a company that we ourselves would want to be a customer of, and one our partners can be proud of. We want to make a positive difference in not only the lives of our people, but their families and the communities in which we operate.

**Job Description**:
We are looking for an Executive Assistant to play an important role in the success of the Executive team, acting as an interface by filtering and attending to their day-to-day functions. While this role is maternity leave cover, business growth means it is likely right person can join us in a permanent role.

We are a dynamic business so you will have exemplary time management skills and the ability to identify and anticipate the CEO's needs. This role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive team, Board of Directors and other key stakeholders.

**A day in the life of a Newhaul EA**
- ** Scheduling and Calendar Management **Act as a gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives (calendar Tetris skills are ideal)
- ** Planning and executing meetings **Be ready to organize all types of meetings, including executive team meetings, board meetings, c-level meetings, and client meetings. You'll also be tasked with taking minutes.
- ** Travel Coordination **Arrange and organise travel or Executive for work (and sometimes personal), create detailed travel itineraries and be ready for problem solving.
- ** Project Management **Be an integral part to help execute on a varying range of projects - truly own a project from start to finish and highlight your impeccable project management skills.
- ** Office Management **Efficient office management to ensure that logistics within our office support high employee satisfaction and productivity.
- ** Finance Admin **Creation and coordination of PO's for head office, credit card management for Executive, and other finance tasks as required.

**Qualifications**:

- A detail-oriented self-starter with min. 3 years prior EA experience
- Exercises professionalism and discretion handling highly sensitive and confidential information
- Exhibits sound judgment with the ability to prioritise and make decisions
- Energetic and eager to tackle new projects and ideas
- Resourceful, can-do attitude
- Thrives in a changing, fast-paced environment
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills

Additional Information
- Which of the following Microsoft Office products are you experienced with?
- Which of the following statements best describes your right to work in Australia?
- How many years' experience do you have as an executive assistant?

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