Executive Assistant

7 days ago

West Perth, Australia Fenix Newhaul Full time

Company Description
**About Newhaul**

We are a passionate team of collaborators, can doers and forward thinkers. Our goal is to build a great haulage company, a company that we ourselves would want to be a customer of, and one our partners can be proud of. We want to make a positive difference in not only the lives of our people, but their families and the communities in which we operate.

**Job Description**:
We are looking for an Executive Assistant to play an important role in the success of the Executive team, acting as an interface by filtering and attending to their day-to-day functions. While this role is maternity leave cover, business growth means it is likely right person can join us in a permanent role.

We are a dynamic business so you will have exemplary time management skills and the ability to identify and anticipate the CEO's needs. This role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive team, Board of Directors and other key stakeholders.

**A day in the life of a Newhaul EA**
- ** Scheduling and Calendar Management **Act as a gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives (calendar Tetris skills are ideal)
- ** Planning and executing meetings **Be ready to organize all types of meetings, including executive team meetings, board meetings, c-level meetings, and client meetings. You'll also be tasked with taking minutes.
- ** Travel Coordination **Arrange and organise travel or Executive for work (and sometimes personal), create detailed travel itineraries and be ready for problem solving.
- ** Project Management **Be an integral part to help execute on a varying range of projects - truly own a project from start to finish and highlight your impeccable project management skills.
- ** Office Management **Efficient office management to ensure that logistics within our office support high employee satisfaction and productivity.
- ** Finance Admin **Creation and coordination of PO's for head office, credit card management for Executive, and other finance tasks as required.

**Qualifications**:

- A detail-oriented self-starter with min. 3 years prior EA experience
- Exercises professionalism and discretion handling highly sensitive and confidential information
- Exhibits sound judgment with the ability to prioritise and make decisions
- Energetic and eager to tackle new projects and ideas
- Resourceful, can-do attitude
- Thrives in a changing, fast-paced environment
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills

Additional Information
- Which of the following Microsoft Office products are you experienced with?
- Which of the following statements best describes your right to work in Australia?
- How many years' experience do you have as an executive assistant?

  • Personal Assistant

    7 days ago

    West Perth, Australia Capital Partners Consulting Pty Ltd Full time

    An exciting opportunity exists to join our award-winning team. Ranked in the Top 25 organisations under 100 employees in the _WRK+ Best Places to Work in Australia 2021_ list, we take culture seriously. We’ve also been awarded _Best Professional Practice in Australia_ by the Financial Planning Association, not once - but twice. We are looking for someone...

  • Executive Assistant

    2 weeks ago

    West Perth, Australia Newhaul Full time

    Company Description Newhaul collaborates to bring an in-house bulk haulage capability to mining companies to improve flexibility, share resources, build - a better community and most importantly to lower costs. **Job Description**: We are looking for an Executive Assistant (maternity leave cover) to play an important role in the success of the Executive...

  • Executive Assistant

    7 days ago

    Newcastle West, Australia Catholic Schools Office, Diocese of Maitland-Newcastle Full time

    Posted: 28/08/2025 - Closing Date: 10/09/2025 - Job Type: Permanent - Full Time - Location: Newcastle West - Job Category: Administration & Office Support **Join a Mission-Driven Team as Executive Assistant - Religious Education & Spirituality**: - Permanent Full-Time_ Are you an experienced Executive Assistant looking to make a meaningful impact? The...

  • Executive Assistant

    2 weeks ago

    West Wyalong, Australia Aboriginal Health Council of Western Australia Full time

    The Opportunity We are currently seeking an Executive Assistant to provide confidential executive level functions to provide the efficient and effective delivery of executive services across CouncilWhat we are looking for in youRelevant qualifications in business or office administration or demonstrated experience in providing executive and administrative...

  • Executive Assistant

    4 weeks ago

    West Wyalong, Australia Aboriginal Health Council of Western Australia Full time

    The Opportunity We are currently seeking an Executive Assistant to provide confidential executive level functions to provide the efficient and effective delivery of executive services across CouncilWhat we are looking for in youRelevant qualifications in business or office administration or demonstrated experience in providing executive and administrative...

  • Executive Assistant

    4 weeks ago

    West Wyalong, Australia Aboriginal Health Council of Western Australia Full time

    The Opportunity We are currently seeking an Executive Assistant to provide confidential executive level functions to provide the efficient and effective delivery of executive services across CouncilWhat we are looking for in youRelevant qualifications in business or office administration or demonstrated experience in providing executive and administrative...

  • Executive Assistant

    7 days ago

    Perth, Australia Perenti Group Full time

    Executive Assistant - Permanent Full-time role offering attractive salary - Excellent career progression - Supporting and friendly team culture The Perenti Group operates across a wide range of mining sectors within Australia and across the globe. Due to our size and multiple business operations, we can offer unique career progression opportunities. The...

  • Executive Assistant

    2 weeks ago

    Perth, Australia HAYS Full time

    An exciting opportunity for an experience EA to join a large State Government Department in Perth CBD **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department in Perth CBD. This role is to start on 31st October, on an initial 6 month temporary contract with potential of extension **Your new...

  • Executive Assistant

    2 weeks ago

    Perth, Australia HAYS Full time

    Executive Assistant needed to join a State Government Department for 3 months **Your new company** A State Government Department is looking for an Executive assistant to join their team. This role requires you to work full-time hours, on an initial temporary basis. **Your new role** As an experienced Executive Assistant your daily duties will include but...

  • Executive Assistant

    5 days ago

    Perth, Australia PERSOLKELLY Full time

    Our client, a leading healthcare organisation near Belmont are looking for an experienced Executive Assistant to join their team for 3 months. **Executive Assistant to CEO** *** PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options, we specialise in the recruitment of...