Executive Assistant

2 weeks ago

West Perth, Australia Newhaul Full time

Company Description

Newhaul collaborates to bring an in-house bulk haulage capability to mining companies to improve flexibility, share resources, build
- a better community and most importantly to lower costs.

**Job Description**:
We are looking for an Executive Assistant (maternity leave cover) to play an important role in the success of the Executive team, acting as an interface by filtering and attending to their day-to-day functions.

**A day in the life of an EA at Newhaul**

**Scheduling and Calendar Management**
- Act as an all-around gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives (calendar Tetris skills are ideal)

**Planning and executing meetings**
- Be ready to organize all types of meetings, including executive team meetings, board meetings, c-level meetings, and client meetings. You'll also be tasked with taking minutes.

**Travel Coordination**
- Arrange and organise travel or Executive for work (and sometimes personal), create detailed travel itineraries and be ready for problem solving.

**Project Management**
- Be an integral part to help execute on a varying range of projects - truly own a project from start to finish and highlight your impeccable project management skills.

**Office Management**
- Efficient office management to ensure that logistics within our office support high employee satisfaction and productivity,.

**Finance Admin**
- Creation and coordination of PO's for head office, credit card management for Executive, and other finance tasks as required.

**Qualifications**:

- A detail-oriented self-starter with prior EA experience
- Exercises professionalism and discretion when handling highly sensitive and confidential financial, legal, personnel and corporate information
- Someone who exhibits sound judgment with the ability to prioritize and make decisions
- Energetic and eager to tackle new projects and ideas
- Resourceful, can-do attitude
- Thrives in a fast-paced environment

**Skillset and Background**
- Bachelor’s degree preferred
- 3 - 5 years’ prior experience in supporting a senior executive or team
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills

Additional Information
**About Newhaul**
- Professional work environment
- Brand new first class office in West Perth
- A tight-knit team who loves a laugh

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