Executive Assistant

3 days ago

West Perth, Australia Newhaul Full time

Company Description

Newhaul collaborates to bring an in-house bulk haulage capability to mining companies to improve flexibility, share resources, build
- a better community and most importantly to lower costs.

**Job Description**:
We are looking for an Executive Assistant (maternity leave cover) to play an important role in the success of the Executive team, acting as an interface by filtering and attending to their day-to-day functions.

**A day in the life of an EA at Newhaul**

**Scheduling and Calendar Management**
- Act as an all-around gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives (calendar Tetris skills are ideal)

**Planning and executing meetings**
- Be ready to organize all types of meetings, including executive team meetings, board meetings, c-level meetings, and client meetings. You'll also be tasked with taking minutes.

**Travel Coordination**
- Arrange and organise travel or Executive for work (and sometimes personal), create detailed travel itineraries and be ready for problem solving.

**Project Management**
- Be an integral part to help execute on a varying range of projects - truly own a project from start to finish and highlight your impeccable project management skills.

**Office Management**
- Efficient office management to ensure that logistics within our office support high employee satisfaction and productivity,.

**Finance Admin**
- Creation and coordination of PO's for head office, credit card management for Executive, and other finance tasks as required.

**Qualifications**:

- A detail-oriented self-starter with prior EA experience
- Exercises professionalism and discretion when handling highly sensitive and confidential financial, legal, personnel and corporate information
- Someone who exhibits sound judgment with the ability to prioritize and make decisions
- Energetic and eager to tackle new projects and ideas
- Resourceful, can-do attitude
- Thrives in a fast-paced environment

**Skillset and Background**
- Bachelor’s degree preferred
- 3 - 5 years’ prior experience in supporting a senior executive or team
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills

Additional Information
**About Newhaul**
- Professional work environment
- Brand new first class office in West Perth
- A tight-knit team who loves a laugh

  • Executive Assistant

    1 week ago

    West Perth, Australia Royal Automobile Club of WA Full time

    As an Executive Assistant, you will be providing seamless administrative and operational support to the Group Executive Group Strategy and Service Delivery and Group Strategy General Managers, by proactively managing schedules, preparing critical documents, and facilitating effective communication. As an Executive Assistant you will enable leaders to focus...

  • Integrity Staffing

    1 week ago

    Perth, Australia Integrity Executive Pty Ltd Full time

    Executive Assistant - NORTHAM Contract Type: Casual Location: Northam Industry: Administration & Office Support Contact Name: Jacob Dean Contact Email: jacobd@integritystaffing.net.au Contact Phone: 9327 5444 Date Published: 07-10-2025 Job Details: - Full-time - Start: ASAP - Duration: 3-months at this stage - Location: Northam (Regional) - Rate:...

  • Executive Manager Client Services

    17 hours ago

    Perth, Western Australia ANSON Executive Full time $120,000 - $180,000 per year

    About the Role The Executive Manager Client Services (EMCS) is a key executive leader, primarily responsible for driving The Association for Services to Torture and Trauma Survivors (ASeTTS) operational excellence.This position acts as a key support to and works under the broad direction of the Chief Executive Officer. The role is responsible for ensuring...

  • Executive Manager Corporate Services

    6 days ago

    Perth, Western Australia ANSON Executive Full time $120,000 - $180,000 per year

    About the Role The Executive Manager Corporate Services (EMCS) is a contract position until 31 July 2026 and is a key executive leader, primarily responsible for driving the organisation's corporate functions.This position acts as a key support to and works under the broad direction of the Chief Executive Officer.This role is responsible for overseeing the...

  • Practice Executive/Legal Secretary

    2 weeks ago

    Perth, Western Australia AM Executive Consulting Full time $90,000 - $120,000 per year

    A prominent global law firm is seeking a highly motivated and experienced Practice Executive to join its Legal Operations Support team in Perth. This is a 12-month contract role offering a dynamic, collaborative environment and the flexibility of hybrid working.About the Role As a Practice Executive, you will provide high-level, proactive business support to...

  • Executive Assistant

    2 weeks ago

    West Footscray, Victoria, Australia Independence Australia Full time $80,000 - $120,000 per year

    Join a purpose-driven organisation making a real impact. At Independence Australia Group, we're more than just a not-for-profit — we're a social enterprise committed to providing choice and control for people living with disability or other personal needs. As we continue to grow and evolve, we're seeking an exceptional Executive Assistant to support our...

  • Executive Assistant

    4 days ago

    Perth, Australia Energy Resourcing Full time

    Overview: With a focus on sustainability, a commitment to championing diversity, equality and inclusion, and a workforce in excess of 40,000 globally, our international ASX listed client is seeking an experienced senior Executive Assistant to support their global CFO, with the role based in their North Sydney office. **About the Role** The Executive...

  • Executive Assistant Executive Assistant

    18 hours ago

    Concord West, New South Wales, Australia Nestle Operational Services Worldwide SA Full time $90,000 - $120,000 per year

    The OpportunityJoining Nestlé means you are joining the largest food and beverage company in the world.  At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. We are looking for an exceptional and motivated Executive Assistant to join our Infant...

  • Executive Assistant

    6 days ago

    Perth, Australia Hudson Australia Full time

    **About the opportunity**: Hudson are partnering with reputable and highly regarded professional services firm. Headquartered in Perth, our client provides a vibrant, friendly and welcoming team, along with excellent career opportunities. - **Role**: Executive Assistant - **Industry**: Professional services - **Supporting**: C-suite Executive - **Location**:...

  • Executive Assistant

    1 week ago

    Perth, Australia HAYS Full time

    Seeking a dynamic and confident Executive Assistant to thoroughly support an executive team in West Perth **Your new company** A leading and well-established financial advisory firm, is seeking an organised and driven executive assistant to support the wider executive team. This organisation is based in West Perth, convenient to public transport and nearby...